This tab provides general information on a cash payment: employee, cash account of the entity, basis document, amount, date, and so forth.
If you are manually creating this payment, it is recommended that you first select Loan To Employee in the Transaction Type field—this enables the fields appropriate for this transaction type.
On this tab, the following fields are required: Employee, Employee Cash Account, Amount, Entity, and Cash Account.
The "Cash Payment (create)" form. The Main tab
In the Employee field, specify an employee who borrowed the specific amount of money from your company (entity).
To be able later to analyze the cash flows, in the Cash Flow Item field, specify the cash flow item associated with employee loans.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents that you create; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
The Basis field is auto-populated if this cash payment was created on the basis of Loan To Employee, Cheque Issued. If needed, you can manually select the basis document from the list of loans (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this cash payment. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the payment.
The Cash Account field shows the default cash account of the selected entity; however, you can select another cash account of the entity if needed.
In the Amount field, specify the loan amount to be paid to the employee. The default currency of the amount is the currency of the cash account from which the funds are issued. The effective exchange rate for the currency with respect to the national currency is shown to the right of the field.
In the Comment text box, you can specify some additional information for this payment.
The toolbar buttons
After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post and close the document.
For descriptions of other buttons, see Document Toolbar.