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On the Accrual (Deduction) Type (create) form, you can create an accrual or deduction type to be used in payroll calculation. For each accrual or deduction type, you can specify how the amounts of this type should be calculated: by using a formula or as percentage of specific base amount (percentage of base amount as calculation option is used only for accruals specifically defined for Vacations and Sick Leaves).

On the form, there are two required fields: Description and Type (Accrual or Deduction).


The "Accrual (Deduction) Type (create)" form

Make sure the correct folder for the new accrual or deduction type appears in the Folder field.

In the Description field, enter a name of this type.

Then select whether this new accrual or deduction type is Accrual or Deduction by using the respective radio buttons. In payroll calculation, any amount of the Accrual type will be added to the payment amount, while any amount of the Deduction type will be deducted from the payment amount.

Select the Has a Base option if accruals or deductions of this type will be used for calculation of vacations and sick leave of various types which are based on accruals or deductions of other types designating salary, wages, and other types of compensations (for details refer to Defining a base section below).

Select the Use for WPS option, if this accrual or deduction type will be used for payments via the Wages Protection System. With the Use for WPS check box selected, choose whether this accrual or deduction will be used each month (the Fixed radio button) or sometimes (the Variable radio button). For example, the fixed part of the pay can include salary, while the variable part can include bonuses, payments for sick leaves and vacations.

Select the Use in End-of-Service Benefit Calculation option if accruals or deductions of this type will be included in the base for end-of-service benefit calculations.

In the Additional information text box, you can provide any details on using this accrual or deduction type.

In the Formula field, you can create a formula for new accrual or deduction type (refer to the Creating a formula section below).

Creating a formula

You can create a formula for calculating the accrual or deduction amounts of the type if you click button next to the Formula field (available if the Has a Base check box is cleared). This opens the Edit Calculation Formula form.

In the Formula field, create the formula by adding parameters (from the list below) and mathematical operations.

You can enter mathematical operations (addition, deduction, multiplication, division) manually from the keyboard. If you need new parameters (not listed in the table), use the Calculation Parameters form to define them.


The Edit Calculation Formula form

To add a parameter to the formula, double-click it in the list of parameters:

  • Fixed Amount: The amount that is specified in the Employment contract as the salary, in-office meals, and so forth.
  • DaysWorked: The number of days the employee worked during the month; this value will be available from the database (the documents of Time Sheet type).
  • HoursWorked: The number of hours the employee actually worked; this value will be available from the database (the documents of Time Sheet type).
  • HoursWorkedbyJob: The number of hours the employee actually worked for a particular job; this value will be available from the database (the documents of Job Order type).
  • NormDays: The number of work days in the month according to the calendar.
  • NormDaysbySchedule: The number of working days in the month by work schedule which is assigned to this employee.
  • OvertimeHours: The number of overtime hours in the month worked by the employee according to Time Sheet.
  • SalesAmount: The amount of sales made by the employee; according to the database data.
  • SalesMargin: The margin on sales made by the employee.
  • TariffRate: The salary (per month); for PaymentbyJobs, it will stand for the standard pay per hour.


Click OK to save the formula.

Defining a base

With the Has a Base option selected, you can define the new accrual or deduction type as based on another accrual or deduction type.


The "Accrual (Deduction) Type (create)" form with the Has a Base option selected

In the Base Accruals (Deductions) table, select the accrual and deduction types to used as the base and specify a rate for each type in the Rate column. For instance, to calculate vacation pay you may need to use the Basic Salary accrual type.

The toolbar buttons

Click Save to save the accrual or deduction type or the changes to the existing type or Save and close to save and close the form.

To view or replace the default GL accounts assigned to this accrual or deduction type, click the Edit GL Accounts button. The Edit GL Account dialog box opens, and you can view the GL expense account assigned to the accrual or deduction type.


 

The GL Account Edit form for an accrual or deduction type

The default account that appears in the Expense GL Account field is set on the Employee Default GL Accounts form. However, you can replace this expense account here with another expense account if needed. 

To apply account change to the accrual or deduction type, click the OK button. To keep the current default GL account, click Cancel. 

For description of other buttons, refer to List toolbar.




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