On this tab, you can enter general information about a new Employment Contract by specifying the employee, position, department, entity where the employee will work, and other information.

The required fields are: Employee, Employment Date, Entity, Contract Type, and Schedule.

The "Employment Contract (create)" form. The Main tab

In the Employee field, select the employee for whom this Employment Contract is created or create an employee record on the fly.

<Auto> in the Number field, indicates that a unique code will be assigned to this Employment Contract when you save it. You can edit this field if needed. The From field is populated with the current date, which you can change if needed.

In the Entity field, select the legal entity of your company which creates this employment contract. The Entity field is available if the Multi-Company Accounting option is selected on the Administration > Settings > General Settings form. The default entity for all users can be selected on the Accounting > Master Data > Entities form. Also, you can specify your personal default entity, for details refer to Personal Settings.

In the Department field, select the department where the employee will work.

In the Position field, select the position of the employee in the specified department.

In the Employment Date field, select the date when the employee has been hired.

In the FTE field, which appears only if the Enable Staffing Table option is selected on the Administration > Settings > Settings: HR and Payroll form, you can type the FTE coefficient indicating whether the employee will work full time (FTE=1) or will work on special terms, for instance, half time FTE=0.5). If the staffing table support is enabled on the Administration > Settings > HR and Payroll form, the application will check with the staffing table whether there are available vacancies for this position.

In the Type of Employee Contract field, you can select the type of employment contract from the following options:

• Limited-Term Contract: If the employment contract has an end-of-contract date (generally, contract duration is one or a few years) on which the employment contract is considered expired. This option affects how the end-of-service benefit amount is calculated.
• Unlimited-Term Contract: If the employment contract can be cancelled either when employee quits the job (resigns from job) or when the employee is fired (dismissed). This option affects how the end-of-service benefit amount is calculated.

Use the End of Contract Date field to enter the date when the limited-term contracts contract ends.

The Schedule field is populated with the default work schedule which you can replace with the schedule assigned to this employee. The selected work schedule will be used for populating work sheets.

In the Comment text box, you can provide any additional information that is relevant to this employment contract.

Toolbar buttons

After filling out the form, click the Save button to save your work, or Post to save and post the Employment Contract, or the Post and close button to save the contract, post it, and close the form. For description of other buttons, refer to Document toolbar.