This tab provides you with details on deductions for employees of the selected department (or multiple departments) in the specific registration (pay) period. The deductions are listed with the documents on which they are based.
The "Payroll Calculation (create)" form. The Deductions tab
The selected check box in the column with a pencil icon as a heading indicates that the corresponding row has been edited or added manually and must not be included in automatic calculation.
The Employee column shows the name of the employee.
The Department column shows the department of the employee. If you need to create documents on the per department basis, use the Settings button to move the Department attribute as a field to the Main tab.
The Position /Deduction Type column is automatically populated with the employee's position and one of actual deduction types from the Employment Contracts and Employment Contract Changes, and base documents, such as Invoice Received, Employee Business Expenses, and Employee Loan. If you manually enter the row, select a deduction type below the position.
The Start Date / End Date column shows the dates that indicate the pay period or specific period within the pay period, the numbers of days and hours worked, and the deduction amount (Size) at the lower line.
The Indicator 1 / Indicator 2 / Indicator 3 column is populated with the parameters of the deduction type (generally used in the formula for this deduction, refer to Adding an Accrual or Deduction Type). The Value 1 / Value 2 / Value 3 column shows the amounts of corresponding indicators.
The Amount (Cur.) column shows the amount of the deduction resulted from the calculation based on the data provided by the document. This amount is shown in the currency of the base document; the Exchange Rate and Factor are shown in the same column.
The Deduction Basis column contains the reference to the supporting document (Invoice Received, Employee Business Expenses, or Employee Loan).
The GL Account Cr/ Expense Item/Business Activity column provides information that will be used for generating journal entries - the default expense GL account and the analytical parameters.
The GL Accounts columns shows the liability account to record the deductions set for the pay period.
In the Transaction Content column, provide a brief description for the GL journal entries.
At the bottom of the form, the Deducted field shows the total amount to be deducted from the employees of the selected department with its subdivisions (or multiple departments).