This tab provides general information on a planned payment: parties of the transaction, payment method, amount, document used as the basis, planned payment date, and so forth.

If you are manually creating this planning document, make sure that in the Transaction Type field the Repayment of Loan Received option is selected—this will make the fields that are appropriate for this transaction type available.

On this tab, the following fields are required: Lender, Entity, Cash Flow Item, and Amount.

The "Money Payment (Plan) (create)" form. The Main tab

In the Lender field, specify the company that issued a loan.

To enable further analysis of the cash flows, in the Cash Flow Item field, specify the cash flow item used for received loans.

Notice the status of this planned payment indicated in the blue font at the top of the right column of fields (Unpaid, on the screenshot above).

<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document.

The From field is populated automatically with the current business date. Select a date in the month for which you are planning the payments.

In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on the following form: Administration > Settings> General Settings. You can select your personal default entity to appear in documents that you create; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.

The Basis field is optional for documents with this transaction type.

Use the Payment Method radio buttons to select the payment method to be used:

• Noncash (Cashless): If it is planned to use a bank payment.
• Cash: If it is planned to use cash for this payment.
• Undefined: If it is still undecided how to pay.

The Bank Account field which appears if the payment method is Noncash shows the default bank account of the selected entity, however, you can select another bank account of the entity if needed.

The Cash Account field which appears if the payment method is Cash shows the default cash account of the selected entity, however, you can select another cash account of the entity if needed.

In the Lender Bank Account field, which appears if the payment method is Noncash, select the bank account of the lender to which the funds will be sent.

The Amount field shows the total amount to be paid by the entity in the currency of the document. The effective exchange rate for this currency with respect to the national currency is shown to the right of the field.

The Project column is available if the Project Costing functionality is enabled on the Administration > Settings > Project Costing form. Use the Project field to select the project associated with this document. If the payment is intended for multiple projects, the field can be used as a column on the Payment Details tab – for this, use the Settings button.

In the Planned Date field, which is optional, specify the date of the payment.

In the Transaction Remark field, provide any relevant transaction remarks which will be used in a printed document.

In the Comment text box, you can specify some additional information about this document.

The toolbar buttons

After entering some data on the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post, and close the document.

You can generate the following documents based on this one:

• Bank Payment: To register a bank payment made to the lender.
• Planning Document Cancellation: To cancel this planning document.

For descriptions of other buttons, see Document Toolbar.

Use the Settings button to invoke the Document Settings dialog box if you need to move the Project field from the document header (the Main tab) as a column to the table on the Payment Details tab or back.

The Document Settings dialog box

Once you are done with the option selection, click OK to save the settings and close the dialog box or Cancel to close the dialog box without any changes to the settings.