The Main tab provides general information on the expenses: transaction type, date, number, and entity involved.

The required fields are: Entity and Transaction Type.

The "Other Expenses (create)" form. The Main tab

<Auto> in the Number field indicates that a number to this document is assigned automatically when you save the document. The From field is populated automatically by the current business date. You can select another date if necessary.

In the Entity field, specify an entity associated with the transaction. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings > General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first on the Accounting > Master Data > Entities form will be used as the system default value.

In the Transaction Type field, select the type of this transaction. As transaction types, the following options are available: 

• Accrual: To register specific non-operating expenses.  You can enter expenses on the Expenses tab or edit the expenses added from a document selected as the basis.
• Reversal: To reverse some Other Expenses posted earlier and selected as the basis. 

Optionally, in the Basis field, specify a document which can be used as a basis for the current document. Use the Fill by Basis button to populate the current document with the data from the selected basis. Notice that debits and credits from the basis will be reversed on the Expenses tab if the transaction type is Reversal. If the transaction type is Accrual, you can create a storno for the basis by using negative amounts.

In the Responsible field, specify the employee who is responsible for these expenses.

In the Comment input box, you can specify some additional information related to the transaction.

Use the Transaction Remarks input box to provide the related remarks to be printed in this document.

The document totals and other information

At the bottom of the form, the Total Amount field shows the total amount of expenses calculated for the document.
Also, at the bottom of the form, you can view who created the document and the document current status; it can be one of the following:

• New (document was created, but not registered)
• Not Posted (document was recorded, but not posted)
• Posted (document was posted)
• Marked for Deletion (document was marked to be deleted)

The toolbar buttons

After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to save, post, and close the document. For descriptions of other buttons, see Document Toolbar.

Click the Generate button to generate a reversing document for the current document.