The "Receipt Order" document is made, if location or time of real inventory receipt to an entity’s warehouse and its accounting record ("Invoice Received") do not match. Usually this document is made by a warehouse worker to accept inventory items on warehouse accounting or during stock-taking on the basis of such documents from the system: "Invoice Received", "Inventory Transfer" or "Production". This document does not contain information about prices, discounts and markups of inventory items: it just registers the fact that inventory was accounted to a warehouse.
The document is used only for order warehouses. To learn more about expense order use, see par. Settings for the 'Purchase' section.
To access the "Receipt Orders" document list, go to the "Warehouse" section (see the figure below).
The schematic showing how to access the 'Receipt Orders' document list
As the list is filled and for convenience of work, you can change its display settings. Click the "More" button in the document list right side toolbar and select "Configure list..." from the drop-down list. To learn more about the lists display settings, see par. Work with the item list.
You can create the receipt order based on the following documents: "Purchase Order", "Invoice Received" from the "Purchasing" section (to register the fact that purchased inventory was accounted to an entity’s warehouse); "Inventory Receiving", "Inventory Transfer" from the "Warehouse" section (to register the fact that inventory was accounted on a warehouse after transfer or there is overstock); "Production" from the "Production" section (to register the fact that produced inventory items were received from a production department); "Credit Note" from the "Sales" section (to register receipt of inventory items returned by a customer).
A receipt order itself can be used as a basis for the following documents:
- "Advance Report" (to make an accounting record of inventory items, purchased by accountable person);
- "Inventory Receiving" (to make an accounting record of inventory items, previously received on a warehouse);
- "Subcontractor Report" (to make an accounting record of inventory items received from a subcontractor);
- "Inventory Transfer" (to make an accounting record of inventory items transfer within different warehouses);
- "Invoice Received" (to make an accounting record of inventory items purchased by an entity).
To create a document based on the "Receipt Order", select the appropriate document from the list, click the "Generate" button and select the required document type. You can do it also by opening the "Receipt Order" document. Receipt order data will be automatically inserted in new documents.
Form for creating documents based on the 'Receipt Order'
To print a document, click the Print 
button and choose a printing form. The form will be opened for preview, then it can be edited in the Editing mode. To enable this mode, click the "Edit" button on the toolbar above. Then click the "Print" button.
To save a document in the required format (pdf, docx, xls, txt, html, mxl), click the "Print" button. The form will be opened for preview, then you can click the Save button, select the saving location and file format.
To send a document via email, click the "Print" button. The form will be opened for preview, then you can click the Send button, select the file format and enter the receiver’s address.
To see the documents related to the current one (hierarchy structure), click the View Hierarchy Structure 
button. The window containing all the related documents appears. You can open each of these documents (double-clicking it), repost, undo posting or mark for deletion (
, 
and 
buttons on the left toolbar). You can view the hierarchy structure from the list, or from each document by clicking the corresponding button in a form.
To attach or view files that are already attached to the document, click the Attached files 
button. In the displayed window you can add a file ("Create" button) or open an existing one for view/editing (
, "Edit" and "Post and Close" buttons). You can view attached files either from the list, or from each document by clicking the corresponding button in a form.
To view the result of a document accounting, click the Document’s Transactions Details 
button. You can view the report either from the list, or from each document by clicking the corresponding button in a form.