This dialog box can be invoked from documents of the following types: Invoice, Credit Note, Additional Expenses, and Output VAT Transaction.
By using the dialog box, you can adjust the prices and discounts in the current document and change the taxation settings.
The Prices and Currency dialog box
Prices and Discounts
In the Price Type field, select another price type from the price types defined for the customer or create a new one.
In the Discount Type select a type of discount (markup) to be applied to the document.
Select the Refill Prices check box if you want to apply the prices of the selected price type to the current document.
Notice, that if there are items listed on the Inventory and Services tab of the document, their prices will be updated only if the Refill Prices check box is selected. If the check box is not selected, the prices of already listed items will not be updated, and the new settings will be applied only to the items added after you close the dialog box.
Document Currency
The Currency field is populated with the contract currency, and you cannot change it. The Rate field is populated with the default exchange rate with respect to the national currency.
Select the Recalculate Prices by Currency check box to apply the conversion parameters to the prices in the document if the prices of the selected price type are defined in another currency. Generally, conversion parameters include exchange rates (and factors) of both currencies with respect to the national currency.
Accounting Currency
If the Entity-Level Multi-Currency Accounting option is not selected on the Administration > Settings > Money form, the Currency field shows the accounting currency of your company that might be different from the national currency of the registration country of your company. The Rate field is populated with the default exchange rate of the company's accounting currency with respect to the national currency of the company registration country.
If the Entity-Level Multi-Currency Accounting option is selected, the Currency field shows the accounting currency of the entity to which this document belongs. The Rate field is populated with the default exchange rate of the entity's accounting currency with respect to the national currency of the entity's registration country.
Notice that all the transaction amounts are recorded to the database in the appropriate accounting currency as well as in the document and national currencies.
National Currency
If the Entity-Level Multi-Currency Accounting option is selected on the Administration > Settings > Money form, the Currency field shows the national currency associated with this entity. Otherwise, the field is not available.
Taxes
In the Taxation field, select an appropriate option from the following:
- VAT Applied: To apply the VAT to the document lines.
- Out of Scope: To not apply any taxes.
- Export (0%): To apply the rate (0%) appropriate for the goods and services to be exported.
- Intra-GCC: To indicate that the goods and services are sold within GCC.
Also, you can select or clear the Prices Include VAT check box if needed.
The dialog box buttons
To discard the changes, click Cancel. To apply the changes to the document and close the dialog box, click OK in the dialog box.