On this tab, you can enter information about an inventory item which is a fixed asset. Once the document is posted, the fixed asset is accepted for accounting.

Notice that the required fields are: Warehouse, Entity, Item, Quantity, UOM, Amount, and (if applicable to the item) Batch or Characteristic.

The "Fixed Asset Entry (create)" form. The Main tab

<Auto> in the Number field indicates that a number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.

Use the Warehouse field to specify where the item to be used as a fixed asset is located.

In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity, which was defined first, will be used as the system default value.

The Comment text box can be used to specify any additional information about this transaction.

The Item Information section

In this section of the form , you can provide general information about the item to be accepted for accounting as a fixed asset.

In the Item field, you can select then inventory item that will become a single or multiple fixed assets.

In the Characteristics field, specify the item characteristic if applicable.

In the Batch field, specify the batch of the item if applicable.

In the Quantity field, enter the quantity of the item to be accepted as fixed assets.

Use the Amount field to specify the initial cost of the specified quantity of the item in the accounting currency. Notice that if the item was purchased by using a foreign currency, conversion to the accounting currency is performed automatically using the actual exchange rates of both currencies with respect to the national currency.
You can enter the amount manually or you can click the Fill in ( ) button to the right of the field to populate the field with the estimated weighted average cost of the specified quantity of the item from the item's availability data.

If you click the GL Accounts link, you can view the default accounts assigned to the asset and if needed replace them.

The document totals and other Information

At the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:

• New (document was created, but not recorded to the database)
• Not Posted (document was recorded, but not posted)
• Posted (document was posted)
• Marked for Deletion (document was marked to be deleted)

The Initial Cost (total) field is populated with the cost of the fixed assets (listed on the Fixed Assets tab) in the accounting currency.

The toolbar buttons

After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to save, post the document without closing it or Post and close to save, post, and close the document.

For descriptions of other buttons, see Document Toolbar.