The list includes all sets of default GL accounts that are used for employees in your application.
To open this form, click the Employees GL Accounts link on the Accounting > Master Data > Employees form.
The list of GL Accounts for Employees
This list includes all the default accounts that are used for employees for payroll, loans, advances for business expenses .
You can choose to use the same default GL accounts for all the employees, or you can assign specific accounts to particular employees.
The GL accounts that will be used for any employee are listed in the table's first row with no employee name in the Employee column. This is the predefined setting and becomes available in the system with the initialization data. You can edit these accounts to be used for all employees or you can define other sets of default accounts for specific groups of employees or specific employees.
The GL accounts to be used for a group of employees are presented in a row with the group name selected in the Employee column.
The GL accounts to be used for a particular employee are presented in a row with the employee name selected in the Employee column.
When you post a transaction associated with a particular employee, the program will use the default accounts as follows:
- From a specific set of accounts defined for this employee if there is such a set.
- From a specific set of accounts defined for a group where this employee is a member if there is such a set. For more details, refer to Adding a group of employees.
- From the default set of default accounts intended for all employees.
The toolbar buttons
To create a new setting, click the Create button. For details on specifying default GL accounts for particular employees, refer to Adding an Employee. Default GL Accounts.
2.17.3.1. Adding an Employee. Default GL Accounts
The Employee GL Accounts form allows you to view the list of default GL accounts to be used in transactions related to the employee. If needed, you can edit the accounts and, then, the newly defined accounts will be used for this particular employee.
Note. If the Employee field if empty, the default accounts specified in this form can be used for all the employees for whom no specific set of accounts was specified.
To a new employee, the default GL accounts are assigned automatically. If you need to select other GL accounts to be used as default accounts for this particular employee, in the Employee field, select this particular employee.
The Employee GL Accounts form
In the Human Resources field, you can select a liability GL account to be used for recording unpaid compensation amounts available to this employee. The corresponding expense accounts are associated with the accrual and deduction types.
In the Prepaid Business Expenses field, select an asset GL account to be used for recording advances to the employee for paying his or her business expenses.
In the Unpaid Business Expenses field, select a liability GL account to be used for recording unpaid employee expenses in cases the expense report amounts exceed the respective advance amounts.
In the Loan field, select an asset GL account to be used for registering loans provided to the employee.
In the Interest on Loan field, select an income GL account to be used for registering interest on loans provided to the employee.
In the End-of-Service Benefits Provisions field, select an asset GL account to be used for accruing the EoSB amounts available to this employee.
In the End-of-Service Benefits Expenses field, select an expense GL account to be used for recording the monthly expenses associated with end-of-service benefit available to the employee.
Click the Save and close button to save the changes to default accounts and close the form or Close to cancel the changes and close the form.
7.1.4. Land and Buildings
This form is available if the Land and Buildings Accounting option is selected on the Administration > Settings > General Settings form.
To open this form, go to the Accounting > Master Data > Land and Buildings form.
7.1.4.1. Land and Buildings. GL Accounts
This form is available if the Land and Buildings Accounting option is selected on the Administration > Settings > General Settings form.
To open this form, click the Land and Buildings GL Accounts link on the Accounting > Master Data > Land and Buildings form.
The list includes all sets of default GL accounts that are used for land parcels and buildings of the company in your application.
The Land and Buildings list. Default GL accounts
This list includes all the default accounts that are used for land parcels and buildings. The settings are flexible. You can choose to use the same default GL accounts for all land parcels and buildings, or separate sets of GL accounts for land parcels and buildings of all entities, or you can set up specific sets of default accounts for buildings of specific entities, or you can assign specific sets of accounts to particular land parcels or buildings.
For example, on the screenshot above, a single predefined set of default accounts is intended for land parcels and buildings of all entities. The GL accounts that will be used for any land parcel or building of any entity are listed in the table's rows with no entity name in the Entity column.
When you post a transaction associated with a particular asset, the program will use the default accounts as follows:
- From a specific set of accounts defined for this particular land parcel or building if there is such a set.
- From a specific set of accounts defined for the group to which this particular land parcel or building belongs if there is such a set.
- From a specific set of accounts assigned to land parcel or building of the entity to which this asset belongs if there is such a set.
- From the default set of default accounts initially intended for all assets (land parcels or buildings) of all entities.
See also
7.1.4.1.1. Adding the Land or Building. Default GL accounts
Default GL accounts for the land and buildings are predefined; however, you can select another accounts for assets of a particular entity, or particular group of such assets, or for particular land parcels and buildings.
All fields in the form are required, except for the Entity and Land/Building.
The "Land and buildings (create)" form. GL accounts
The Entity field is not the required one. You can select an entity if you are creating a set of default account for the particular entity's assets.
You can leave the Land/Building field empty if you are creating a set of default account for all the assets of this type. Otherwise, you can select a group of land parcels or a group of buildings or a particular asset.
In the GL Account field, select a GL account to be used to register the costs of the selected assets or asset.
The account selected in the Sales Revenue field is intended for the land/building sales profits.
In the Cost of Goods Sold field, you can select an account to be used for recording the cost of the assets sold during the current accounting period.
The Output VAT field is intended for account to which the value-added tax received on sales of land/buildings to customers will be recorded.
The Input VAT field is used for specifying the account to which the value-added tax payable to suppliers on purchases of land/buildings will be recorded.
The toolbar buttons
Click Save and Close to save the set of default accounts or changes to such set. Click Close to close the form without saving.
7.3. Fixed Assets
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7.3.1. Fixed Assets
To access the list of Fixed Assets documents, go to Accounting > Fixed Assets > Fixed Assets.
The Fixed Assets list
The documents of fixed assets can be arranged in a hierarchical structure by using groups (folders). The number of hierarchy levels is virtually unlimited.
The hierarchic list of documents includes all the document available in the system. If you don't see a specific document, open another folder, use the Search field to locate the document by a string in its brief or full description. You can change the list display settings to suit your particular needs. To learn more about the list display settings, see Working with the item list.
Initially, there are no fixed asset documents in the system database. You can manually create documents at any time and you can import the records as an .CSV or .XCL file.
To edit the existing document, double-click the line with this document.
Toolbar buttons
Click the Create button on the toolbar to create a new document. For details, refer to XXX
Click Create Group on the toolbar to create a group. For details on creating a group and setting up its default GL accounts, see Adding a Group of Fixed Assets.
Available Links
On the forms, the only link is:
- Fixed Asset GL Accounts by Default: Use this link to view or edit the list of default GL accounts that are used for all the fixed assets available in the database. Also, you can create a new set of default accounts applicable to groups of fixed assets or particular fixed assets.