The "Expense Order" document is made, if location or time of real inventory shipment from an entity’s warehouse and its accounting record ("Invoice") do not match. Usually this document is made by a warehouse worker to write off inventory items from a warehouse on the basis of such documents from the system: "Invoice", "Inventory Transfer" or "Debit Note". This document does not contain information about prices, discounts and markups of inventory items: it just registers the fact that inventory was written off from a warehouse.
The document is used only for order warehouses. To learn more about expense order use, see par. Settings for the 'Purchase' section.
You can print a Delivery Note form via this document.
To access the "Expense Orders" document list, go to the "Warehouse" section (see the figure below).
The schematic showing how to access the ‘'Expense Orders' document list
As the list is filled and for convenience of work, you can change its display settings. Click the "More" button in the document list right side toolbar and select "Configure list..." from the drop-down list. To learn more about the lists display settings, see par. Work with the item list.
You can create the expense order based on the following documents:
- "Invoice" or "Customer Order" from the "Sales" section (to register sold inventory write off);
- "Inventory Transfer" or "Inventory Write Off" from the "Warehouse" section (to register the fact that inventory was removed from a warehouse to another one or for some reason was written off from a warehouse to entity’s expenses);
- "Debit Note" from the "Purchasing" section (to register the fact that inventory returned to a supplier was written off).
To print a document, click the Print 
button and choose a printing form. The form will be opened for preview, then it can be edited in the Editing mode. To enable this mode, click the "Edit" button on the toolbar above. Then click the "Print" button.
To save a document in the required format (pdf, docx, xls, txt, html, mxl), click the "Print" button. The form will be opened for preview, then you can click the Save button, select the saving location and file format.
To send a document via email, click the "Print" button. The form will be opened for preview, then you can click the Send button, select the file format and enter the receiver’s address.
To see the documents related to the current one (hierarchy structure), click the View Hierarchy Structure 
button. The window containing all the related documents appears. You can open each of these documents (double-clicking it), repost, undo posting or mark for deletion (
, 
and 
buttons on the left toolbar). You can view the hierarchy structure from the list, or from each document by clicking the corresponding button in a form.
To attach or view files that are already attached to the document, click the Attached files 
button. In the displayed window you can add a file ("Create" button) or open an existing one for view/editing (
, "Edit" and "Post and Close" buttons). You can view attached files either from the list, or from each document by clicking the corresponding button in a form.
To view the result of a document accounting, click the View Document’s Transactions Details 
button. You can view the report either from the list, or from each document by clicking the corresponding button in a form.