To access the Goods Dispatch Notes document list, go to Warehouse > Warehouse Documents > Goods Dispatch Notes.

The Goods Dispatch Note type of documents is available if the Separate Inventory and Financial Documents option is selected on the Administration > Settings > Purchasing and Warehouses form.

Documents of this type are used only for warehouses for which the Separate Inventory and Financial Documents option is selected in their master records: on the Warehouses > Master Data > Warehouses form. In such warehouses, Goods Dispatch Notes are created to register the issuing of goods in the following cases:

• If the goods were ordered and must be shipped to customers.
• If the goods are to be returned to the suppliers.
• If the goods are to be transferred to another warehouse.
• If during the stocktaking process, some goods were written off as expired, damaged, or lost.

Documents of this type do not contain information about item prices and applied discounts.

The Goods Dispatch Notes list

The list of Goods Dispatch Notes includes all the Goods Dispatch Notes available in the system. In the list, each note is shown with the document number and date and information about warehouse and cell within the warehouse from which the goods were issued. If you don't see a specific document, rearrange the list by date or document number. You can change the list display settings to suit your particular needs. To learn more about the list display settings, see Working with the item list.

You can create Goods Dispatch Notes based on documents of the following types:

• Invoice: To account for issuing the sold inventory items from the warehouses.
• Customer Order: To account for issuing the inventory items (to be sold) from the warehouses.
• Inventory Transfer: To register the inventory items issued from one warehouse to be transferred to another.
• Inventory Write Off: To register that the inventory items written off the books during the stocktaking process were removed from a warehouse.
• Debit Note: To register that the inventory items returned to the supplier were issued from the warehouse.

Documents of the following types can be created based on Goods Dispatch Notes:

• Invoice: To register the amount that the customer must pay for the shipped goods.

The toolbar buttons

To manually create a new document of the Goods Dispatch Note type, click the Create button on the toolbar.

To create a document based on a selected goods dispatch note, click the Generate button, and select the required document type. The data from the goods dispatch note will be automatically copied to the new document.

To edit an existing document, double-click the line with the document in the Goods Dispatch Notes list. You can also select the line, right-click it, and select Edit or click More actions > Edit on the toolbar.

If you need to print the selected document, send it by email, or perform other operations, refer to List Toolbar.

See also