On this tab, you can enter general information about debit note: the type of the transaction, the entity involved, the supplier, currency, the document basis, and more data which may depend on the configuration of your system.

The required fields are: Company, Entity, Transaction Type, Currency, Amount, and Income GL Accounts.

The "Debit Note (create)" form. The Main tab
In the Company field, you can select a supplier, an individual or legal entity, who sent this document. Select it from the Companies list. The Contract field is populated automatically with the default contract of the selected supplier. If necessary, you can select another contract of this supplier (to open the list of contracts, click in the Contract field, then select Show all ).

<Auto> in the Number field indicates that a number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.

In the Transaction Type field, select Mutual Settlement Adjustment—this enables the fields that are appropriate for this transaction type.

In the Amount field (available only for the Mutual Settlement Adjustment transaction type), type the amount of the adjustment. If needed, select the currency of this adjustment in the field to the right.

In the Entity field, select an entity of your company that received this document. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings > General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.

In the Income GL Account field, notice the default income account according to the GL Accounts By Default list. If needed, you can select another income account.

You can use the Comment text box to provide any relevant information on this transaction.

The document totals and other Information

At the bottom of the form, the Total field shows the document total.

Also, at the bottom of the form, you can view the current status of the debit note; it can be one of the following:

• New (document was created, but not recorded)
• Not Posted (document was recorded, but not posted)
• Posted (document was posted)
• Marked for Deletion (document was marked to be deleted)

The toolbar buttons

After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document. For descriptions of other buttons, see Document Toolbar.