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If this tax invoice received was generated automatically for a document of the Invoice Received, Advance Payment, Input VAT Transaction, Additional Expenses, Advance Report, Subcontractor Report, Payment Expense Bank Payment (Advance), Petty Cash Expense Payment (Advance), or Cheque Expense Issued (Advance) type, all the required fields are filled in, you only need to enter the date and the number of the original supplier's invoice.
If you need, you can create the document manually. The required fields are: Company, Contract, Entity, and Basis.
The "Tax Invoice Received (create)" form. The Main tab
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In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents; for this, refer to refer to Personal Settings. If If you have not selected your default entity, the entity defined first will be used as the system default value.
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- Invoice Received, Subcontractor Report, Additional Expenses (transaction type: Receipt)
- Input VAT Transaction (transaction type: Other)
- Bank Payment Expense, or Petty Cash ExpensePayment, or Cheque Payment ExpenseIssued (transaction type: Advance)
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A string below the Basis field (not displayed if Advance is the transaction type)—on the screenshot above, Basis Currency: AED—indicates the currency of the document selected as the basis. In case the basis document is not in the national currency, this string also shows the exchange rate of this currency with respect to the national currency, and then, on the Inventory and Services tab, the item and VAT amounts will be shown in both currencies. The exchange rate to be used for amount conversion must be equal to the rate published by the UAE Central Bank for the date of the supply. For details, see see Currencies.
The document totals and other Information
For the document with other than the Advance transaction type, the VAT field shows the total VAT amount calculated for the document, and the Total Due field shows the document total.
If Advance is selected as the transaction type, there are additional fields at the form bottom.
The "Tax Invoice Received (create)" form. The Main tab for the Advance Transaction type
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- New: The document was created, but not saved.
- Not Posted: The document was saved, but not posted.
- Posted: The document was posted.
- Marked for Deletion: The document was marked to be deleted.
The toolbar buttons
After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.
For descriptions of other buttons, see Document Toolbar.