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On this tab, the following fields are required: Company, Contract, Transaction Type, Entity, and Warehouse.
The "Invoice Received (create)" form. The Main tab
In the Company field, you can select a consignee, individual or legal entity, from whom this invoice was received. Select it from the Companies master records or create a new record.
The Contract field is populated with the default contract of the selected consignee. If necessary, you can change it by selecting the contract from the Company's Contracts list (to open the list, click the arrow button and then select Show all).
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You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
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The Warehouse field is available and required, if the Multiple Warehouses option on the Administration > Settings > Purchasing and Warehouses form is selected. In this field, you can select the warehouse which is receiving the items. If you need to receive items to multiple warehouses, move the Warehouse field from the Main tab to the table on the Inventory tab where it will appear as a table column. For this, use the Setting button on the toolbar (for more information, see Document Toolbar).
The Cell field is available if the Enable Bin Locations option is selected on the Administration > Settings > Purchasing and Warehouses form and if the Cellular option is selected for this particular warehouse. Select the cell in the warehouse structure which will store the items. If you need to store items in multiple cells, you can move the Cell field to the Inventory tab where it will appear as a table column. For this, use the Setting button on the toolbar (for more information, see Document Toolbar).
In the Comment text box, you can enter some additional information.
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The currency of the invoice received is defined according to the selected contract. To use other currency in the document, select another contract, or create a new one, if necessary. Click the hyperlink to change the currency-related settings for the document. For details, see The Prices and Currency dialog box (Purchasing).
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The document totals and other Information
At the bottom of the form, the Total Due field shows the document total on the returned goods.
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After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.
The Document Settings dialog box
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- Goods Receipt Note: To register the receiving of items to an order warehouse. This type of documents is available if the Separate Inventory and Financial Documents option is selected on the Administration > Settings > General Settings form and for the warehouse mentioned in this Invoice Received.
- Debit Note (Goods Return): To register returns to the supplier.
- Debit Note (Invoice Correction): To made corrections to this invoice received.
- Additional Expenses: To register any additional expenses related to this invoice received, for instance, transportation expenses.
For other button descriptions, see Document Toolbar.