To add a new expense order, click the "Create" button on the toolbar of the respective document list. To edit the existing one, double click the line with its name. You can also select the line, press the "More" button (in the upper right corner) and click "Edit" in the drop-down list. You can right-click the line instead of clicking the "More" button.

Please, complete the required Warehouse and Entity fields.

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'Expense Order (create)' form. The 'Main' tab

Company is an individual or a legal entity for whom the expense order is created. Select it from the Companies catalog.

The Order field is set automatically, if the expense order is based on the customer order. You can select the order manually (to open the catalog, select "Show all" from the drop-down list). In such case, only orders per company and contract, mentioned in the expense order, will be displayed in the list.

You can add the "Order" column to the "Inventory" table and specify the value for each row, if necessary. Click the Setting button on the document toolbar and switch the order position in the expense order to the tabular part. You can save this user setting by clicking "Keep Choice" in the displayed form. From this moment the system will automatically switch the "Order" column to the "Inventory" table, when creating new expense orders. 

If orders were specified in the tabular part of a document, based on which an expense order was created, this setting will be the same in an expense order. If an expense order is based on few custom orders, this field will be automatically set in a table.

The Warehouse field is required, if the "Accounting by few warehouses (two or more)" option in the "Purchases" section is enabled. To learn more about section options, see par. Settings for the 'Purchase' section. In this field you can select the warehouse for inventory shipment.

You can add the "Warehouse" column to the "Inventory" table and specify the value for each row, if necessary. Click the Setting button on the document toolbar and switch the warehouse position in the expense order to the tabular part. You can save this user setting by clicking "Keep Choice" in the displayed form. From this moment the system will automatically switch the "Warehouse" column to the "Inventory" table, when creating new expense orders. If warehouses were specified in the tabular part of a document, based on which an expense order was created, this setting will be the same in an expense order.

The Cell field is displayed, if a cell warehouse is selected for inventory storage. The cell warehouse can be used if "Inventory accounting at warehouse by cells" option in the "Purchases" section is enabled. To learn more about section options, see par. Settings for the 'Purchase' section.

You can add the "Cell" column to the "Inventory" table and specify the value for each row, if necessary. Click the Setting button on the document toolbar and switch the cell position in the expense order to the tabular part. You can save this user setting by clicking "Keep Choice" in the displayed form. From this moment the system will automatically switch the "Cell" column to the "Inventory" table, when creating new expense orders. If cells were specified in the tabular part of a document, based on which an expense order was created, this setting will be the same in an expense order.

Number is assigned automatically when you save the document. You can change it, if necessary.

Current date is set in the expense order by default. You can change it, if necessary.

The Entity field is displayed, if the "Accounting by Several Companies" option in the "Enterprise" section is enabled. To learn more about section settings, see par. Settings for the 'Enterprise' section. Value is automatically set from the Personal Settings or the system.

The Basis field is completed automatically, if transfer was created on the basis of such documents: "Invoice", "Customer Order", "Inventory Write Off", "Inventory Transfer" and "Debit Note". You can select the basis from the catalog (to open the catalog, select "Show all" from the drop-down list).

In the Comment field you can specify some additional informationThe Main tab provides general information on a Goods Dispatch Note.

The required fields on this tab are: Warehouse and Entity.

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The "Goods Dispatch Note (create)" form. The Main tab

If you are creating this document manually, in the Company field, select a customer, an individual or legal entity, to whom the goods should be shipped

<Auto> in the Number field indicates that a number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.

In the Entity field, select the legal entity of your company which is responsible for this transaction. The Entity field is available if the Multi-Company Accounting option is selected on the Administration > Settings > General Settings form. The default entity for all users can be selected on the General Settings form. Also, you can specify your personal default entity, for details refer to Personal Settings.

The Basis field is populated automatically, if this goods dispatch note was generated on the basis of a document of one of the following types: Invoice, Customer Order, Inventory Write Off, Inventory Transfer, or Debit Note. If needed, you can manually select the basis document from the list of customer or warehouse documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this goods dispatch note. If, after you edited the document, you want to cancel the edits, click the Fill by Basis (Image Added) button – the details from the basis document will be copied to the goods dispatch note.

The Order field is populated automatically if the goods dispatch note was created as based of the customer order. If the note include items from multiple customer orders, you can move the Order field from the Main tab as a column to the table on the Inventory tab. For this, use the Settings button on the toolbar (for more information, see Document Toolbar).

If in the basis document, orders were specified on the Inventory tab, this setting is also applied to this goods dispatch note. If in the basis document, a single order was specified for all the goods on the Main tab, the Order field will be on the Main tab.

The Warehouse field is required, if the Multiple warehouses option is selected on the Administration > Settings > Purchasing and Warehouses form. In this field, you can select the warehouse from which the items should be issued. If you need to issue items from different warehouses, you can move the Warehouse field from the Main tab as a column to the table on the Inventory tab. For this, use the Settings button on the toolbar (for more information,  see Document Toolbar).

The Cell field is available if the Enable Bin Locations option is selected on the Administration > Settings > Purchasing and Warehouses form and if the Use Bin Locations option is selected for the particular warehouse.

Select the cell in the warehouse structure which stores the items. If you need to issue items from different cells, you can move the Cell field to the Inventory tab where it will appear as a table column. For this, use the Settings button on the toolbar (for more information,  see Document Toolbar).

In the Comment text box, you can enter any additional information about this document.

The toolbar buttons

After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post, and close the document.

Use the Generate button to create a document based on this goods dispatch note.

Use the Settings button to change the position in document of the following fields: Warehouse, Cell, and Order.

For other button descriptions,  see Document Toolbar.