To add currencies, use the integrated classifier as the most convenient way. To access it, press the Pick from List button on the toolbar of the respective catalog. In the displayed window double-click the currency that you want to add or select the line with the currency and then press the ‘Select’ button. All the currencies already have their international description, their currency code and symbol code.
Use the Main Parameters tab to specify the parameters of a new currency.
If you are adding a new currency from the list of predefined currencies, the currency already has a description, currency code, and symbol. You only need to specify the number of decimal places for prices.
If you are adding a currency manually, enter the required data.
The Currency (create) form. The ‘Main parameters’ tab with the preset values downloaded from the classifier
To set how the currency will be displayed in the print forms, use the ‘Currency Writing Parameters’ tab (see the figure below) but it is optional.
Currency (create) form. The ‘Currency Writing Parameters’ tab
For correct multicurrency transactions, set the correct exchange rate for the new currency in relation to your national currency (to learn which currency is selected as national in the system and how to change it, please refer to par. Settings for the 'Money' section).
To do so, first save the currency by pressing the ‘Save’ button, then click the Currency Rates button located on the toolbar above. In the displayed list press the ‘Create’ button on the toolbar and complete the Currency Rates (create) form. The exchange rate dated 1/1/1980 is created by default if you would like to have a backdated transaction with this currency. If you delete the exchange rate or edit the date, the system will return an error in case of a transaction with the date earlier than the first exchange rate in the list.
The Currency Rates (create) form
After completing the Currency Rates (create) form and before you close it, press the ‘Save and close’ or ‘Save’ button to save the applied changes. Then do the same to the Currency (create) form.Main Parameters tab
In the Currency Name field, enter a full name of the currency.
In the Сurrency Code field, enter a 3-letter code of the currency according to ISO 4217.
In the Numeric Code field, enter a 3-digit code of the currency according to ISO 4217.
Also, specify the currency symbol in the Symbol field.
Select the Automatically Import Exchange Rates from UAE CB option if you want to import the exchange rates for this currency from the Central Bank.
In the Start Date field, specify the date when the automatic import should start. If no date is specified, all the exchange rates for this currency that were published by Central Bank will be imported.
Note. By default, the frequency of import is daily, once an hour. If need to set up other frequency, or define a custom schedule for such import, refer to Setting up a schedule for exchange rate import.
If you need to load for the currency the exchange rates from Central Bank for specific period only, refer to Loading the currency's exchange rates for specific interval.
Click the Save button to save the new currency or Save and close to save the currency and close the form.
Available links
Above the toolbar, you can view the following hyperlinks:
- Currency Rates
Click the Currency Rates link to view the historic and current exchange rates for the currency. Exchange rates are specified with respect to the currency selected as the national currency in your system. For details on the role of the national currency in this software, refer to Settings: Money form.
The Currency Rates list
For a newly added currency, the list of exchange rates contains a single line with the default rate that is equal to 1.0 and is in effect from 1/1/1980.
Note. It is recommended that you edit the default rate but do not change the start date for the rate – it should be rather "old" date to provide the default exchange rate for any actual or "history" transaction entered into the system.
To add a new exchange rate, click Create on the toolbar of the Currency Rates form. This opens the Currency Rate (create) form. For details on setting up a new exchange rate, refer to Adding an Exchange Rate.