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The Order field is filled in automatically if the Invoice Received is linked to a specific Purchase, Customer, or Transfer Order. You can link the Invoice Received to this order manually; for this, click the arrow button in the field, then click Show all. The list of orders of the selected type appears. If you need to copy the details from the order to this Invoice Received, click the Fill by Order (
) button to the right of the field.
The Requisition field is available if the Enable Requisitions option is selected on the Administration > Settings > Purchasing and Warehouses form. The field is filled in automatically if the Invoice Received is linked to a Requisition. You can link the Invoice Received to a Requisition manually; for this, click the arrow button in the field, then click Show all. The list of Requisitions appears. If you need to copy the details from the document to this Invoice Received, click the Fill by Order () button to the right of the field. If the items in this Invoice Received are intended for multiple Requisitions, you can move the Requisition field from the Main tab as a column to the table on the Inventory tab. For this, use the Settings button on the toolbar.
You can link this Invoice Received with a project from the Projects list if the Project Costing functionality is turned on on the Administration > Settings > Project Costing form. If the items in this Invoice Received were purchased for different projects, and you need to specify different projects for different items, you can move the Project field from the Main tab as a column to the table on the Inventory tab. For this, use the Settings button on the toolbar.
If the Enable Project Tasks option is selected on the Administration > Settings > Project Costing form, you can link the entire document with a specific project task or document's line items with multiple project tasks. By default, the Project Task column is available on the Inventory and Services tabs. If needed, you can move it to the document header (the Main tab). For this, use the Settings button on the toolbar.
The Warehouse field is available and required, if the Multiple Warehouses option on the Administration > Settings > Purchasing and Warehouses form is selected. To learn more about configuration options, see Settings: Purchasing and Warehouses.
In this field, you can select the warehouse which is receiving the items. If you need to receive items to multiple warehouses, move the Warehouse field from the Main tab to the table on the Inventory tab where it will appear as a table column. For this, use the Setting button on the toolbar (for more information, see Document Toolbar).
The Bin Location (Cell) field is available if the Enable Bin Locations option is selected on the Administration > Settings > Purchasing and Warehouses form and if the Use Bin Locations option is selected for this particular warehouse. Select the bin location which will store the items in the selected warehouse. If you need to store items in multiple bin locations, you can move the Bin Location field to the Inventory tab where it will appear as a table column. For this, use the Settings button on the toolbar.
You can link this Invoice Received with a project from the Projects list if the Project Costing functionality is turned on on the Administration > Settings > Project Costing form. If the items in this Invoice Received were purchased for different projects, and you need to specify different projects for different items, you can move the Project field from the Main tab as a column to the table on the Inventory tab. For this, use the Settings button on the toolbar.
If the Enable Project Tasks option is selected on the Administration > Settings > Project Costing form, you can link the entire document with a specific project task or document's line items with multiple project tasks. By default, the Project Task column is available on the Inventory and Services tabs. If needed, you can move it to the document header (the Main tab). For this, use the Settings button on the toolbar.
In the Comment field, you can enter some additional information.
Notice the hyperlink below the Warehouse field– EUR=4.52AED* Wholesale* field – AED* VAT Applied*Prices include Do Not Include VAT on the screenshot above (can be different in your document). The currency of the Invoice Received is defined according to the selected contract. To use other currency in the document, select another contract, or create a new one, if necessary. Click the hyperlink to change the price-related and tax-related settings for the document. For details, see The Prices and Currency dialog box (Purchasing).
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The Document Settings dialog box
Also, you can consider whether to apply prepayments (advances) automatically. Once you are done with option selection, click OK to save the settings and close the dialog box or Cancel to close the dialog box without any changes to the settings.
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