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The Basis field is filled automatically, if the invoice received is based on a document of the following types: Purchase Order, Invoice Received, or Invoice Proforma Invoice Received, Goods Receipt Note, Invoice, Customer Order, Requisition, or Transfer Order. You can manually select the basis document from the list (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied from the basis to the invoice received Invoice Received. If, after you edited this invoice received Invoice Received, you want to cancel the changes and reset to the initial details, use the Fill in (
) button – the details from the basis document will be again copied to the invoice received Invoice Received.
The Order field is filled in automatically if the Invoice Received is based on a Purchase Order. You can link the Invoice Received to a Purchase Order manually; for this, click the arrow button in the field, then click Show all. The list of Purchase Orders appears; only the orders for the same contract are shown in the list. If you need to copy the details from the order to this Invoice Received, click the Fill by Order (
) button to the right of the field.
The Requisition field is available if the Enable Requisitions option is selected on the Administration > Settings > Purchasing and Warehouses form. The field is filled in automatically if the Invoice Received is linked to a Requisition. You can link the Invoice Received to a Requisition manually; for this, click the arrow button in the field, then click Show all. The list of Requisitions appears. If you need to copy the details from the document to this Invoice Received, click the Fill by Order () button to the right of the field.
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