This tab provides general information about this invoice received Invoice Received: the type of the transaction, the entity involved, the supplier, its contract, currency, the document basis, and more data, which may depend on the configuration of your system.
If you are manually creating this invoice received Invoice Received, make sure that Receipt from Vendor is selected in the Transaction Type field—this enables the fields appropriate for this transaction type.
On this tab, the following fields are required: Company, Contract, Transaction Type, Entity, and Warehouse.
The "Invoice Received (create)" form. The Main tab
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The Contract field is populated with the default contract of the selected company. If necessary, you can change it by selecting the contract from the list of company contracts list (to open the list, click the arrow button and then select Show all).
The Order field is filled in automatically if the invoice received is based on a purchase order. You can link the invoice received to a purchase order manually; for this, click the arrow button in the field, then click Show all. The list of purchase orders appears; only the orders for the same contract are shown in the list. If you need to copy the details from the order to this invoice received, click the Fill by Order ( 
) button to the right of the field.
<Auto> in the Number field indicates that an internal number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
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The Basis field is filled automatically, if the invoice received is based on a document of the following types: Purchase Order, Invoice Received, or Invoice. You can manually select the basis document from the list (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied from the basis to the invoice received. If, after you edited this invoice received, you want to cancel the changes and reset to the initial details, use the Fill in ( 
) button – the details from the basis document will be again copied to the invoice received.
The Order field is filled in automatically if the Invoice Received is based on a Purchase Order. You can link the Invoice Received to a Purchase Order manually; for this, click the arrow button in the field, then click Show all. The list of Purchase Orders appears; only the orders for the same contract are shown in the list. If you need to copy the details from the order to this Invoice Received, click the Fill by Order () button to the right of the field.
The Requisition field is available if the Enable Requisitions option is selected on the Administration > Settings > Purchasing and Warehouses form. The field is filled in automatically if the Invoice Received is linked to a Requisition. You can link the Invoice Received to a Requisition manually; for this, click the arrow button in the field, then click Show all. The list of Requisitions appears. If you need to copy the details from the document to this Invoice Received, click the Fill by Order () button to the right of the field.
The Warehouse field is available and required, if the Multiple Warehouses option on the Administration > Settings > Purchasing and Warehouses form is selected. To learn more about configuration options, see Settings: Purchasing and Warehouses.
In this field, you can select the warehouse which is receiving the items. If you need to receive items to multiple warehouses, move the Warehouse field from the Main tab to the table on the Inventory tab where it will appear as a table column. For this, use the Setting button on the toolbar (for more information, see Document Toolbar).
The Bin Location (Cell) field is available if the Enable Bin Locations option is selected on the Administration > Settings > Purchasing and Warehouses form and if the Cellular Use Bin Locations option is selected for this particular warehouse. Select the cell in the warehouse structure bin location which will store the items in the selected warehouse. If you need to store items in multiple cellsbin locations, you can move the Cell field Bin Location field to the Inventory tab where it will appear as a table column. For this, use the Settings button on the toolbar.
You can link this invoice received Invoice Received with a project from the Projects list if the Project Costing functionality is turned on on the Administration > Settings > Project Costing form. If If the items in this invoice received Invoice Received were purchased for different projects, and you need to specify different projects for different items, you can move the Project field from the Main tab as a column to the table on the Inventory tab. For this, use the Settings button on the toolbar.
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Notice the hyperlink below the Warehouse field– EUR=4.52AED* Wholesale* VAT Applied* Prices include VAT on the screenshot above (can be different in your document). The currency of the invoice received Invoice Received is defined according to the selected contract. To use other currency in the document, select another contract, or create a new one, if necessary. Click the hyperlink to change the price-related and tax-related settings for the document. For details, see The Prices and Currency dialog box (Purchasing).
Note. If proper taxation option does not appear in the document, check that the VAT accounting functionality is turned on the Administration > Settings > General Settings form and that correct VAT settings are specified for the supplier company (see Companies).
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At the bottom of the form, the Discount fields are intended to show the percent of discount and discount amount applied to the document items. The Total Due field shows the document total to be paid to the supplier, and the VAT field shows the total VAT amount calculated for the Invoice Received.
The Prepayment field shows the prepayment amount that was applied to this invoice received Invoice Received.
Also, at the bottom of the form, you can view who created this document and the current status of the document; it can be one of the following:
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The Generate Tax Invoice button
You can generate a tax invoice received Tax Invoice Received for this invoice received—first Invoice Received—first, you need to save the invoice received—in Invoice Received—in one of the following ways:
- Enter the date and number of the invoice received Invoice Received from the supplier and click the Generate Tax Invoice button at the bottom of the form.
- Click Generate on the toolbar and then select Tax Invoice Received from the drop-down list of options.
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Use the Settings button to invoke the Document Settings dialog box that can be used to move the Project field or the Warehouse field, or other specific fields from the document header (the Main tab) as columns to the table on the Inventory or Expenses tab or back.
The Document Settings dialog box
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