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Note. The item list on this tab cannot include both Payroll Deductions and Deferred Expenses.
The "Invoice Received (create)" form. The Expenses tab
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The Characteristic column is available if the Enable Item Characteristics option is selected on the Administration > Settings > Purchasing and Warehouses form. In this column, you can specify additional properties of each purchased item if the Use Characteristics option is selected for the item in its master record (see Items).
The Price column is filled in automatically if the supplier price for the service is available in the system; otherwise, you can enter the price manually.
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The Business Activity column is available if the Include Expenses in Cost Price check box is cleared. Select the business activity which is associated with this expense.
If you need to create a deferral for any expense in the list, select the expense and click Create / Cancel Deferral on the toolbar to invoke the Deferred Expenses dialog box. The 
icon in the first column indicates that for this item a deferral was already created. To cancel the deferral, click Create / Cancel Deferral on the toolbar and then Cancel Deferral in the dialog box.
The tab toolbar buttons
Click Create / Cancel Deferral on the toolbar if you need to create a deferral for any selected expense in the list -- this invokes the Deferred Expenses dialog box (for more information, refer to the section below). The icon in the first column of the list indicates that for this item a deferral was already created. To cancel the deferral, click Create / Cancel Deferral on the toolbar and then Cancel Deferral in the dialog box.
Click the Payroll Deductions on the toolbar if you need to deduct the expense amount from the earnings of specific employees--this invokes the corresponding dialog box (for more information, refer to the section below).
The Deferred Expenses dialog box
You can use this dialog box to specify the deferral parameters.
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To save the deferred expense, click Save in the dialog box. To discard the changes, click Cancel.
The Payroll Deductions dialog box
You can use this dialog box to create payroll deductions based on the incurred expense.
The Payroll Deductions dialog box
You can use this dialog box to create payroll deductions based on the incurred expense.
The Payroll Deductions dialog box
Click Add to add a new line to the list of employee deductions. Create a list of employees to distribute the deduction amount.
In the Employee column, select the employee for deduction.
In the Deduction Type column, select or create a type of deduction.
In the Deduction Amount column specify the particular amount.
Use the GL Accounts column to select the account for recording deductions.
In the Transaction Content column, type a description of the GL entry.
Make sure that the sum in the Deduction Amount column is equal to the expense amount shown on the top of the dialog box.
Click OK to save the list of deductions. Click Cancel to close the dialog box without saving the data.