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In the Employee field, specify the employee who reports the business expenses. Notice the GL accounts (presented as a link) to the right of the field. Click the link to view the default GL accounts (Prepaid Business Expenses Account and Unpaid Business Expenses Account) assigned to the employee.
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In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
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For descriptions of other buttons, see Document Toolbar.