This tab provides general information about a cash payment: cash account of the entity involved, basis document, amount, applicable taxes, date, and so forth.
First of all, select To Customer in the Transaction Type field—this will make the fields that are appropriate for this transaction type available.
On this tab, the following fields are required: Customer, Cash Flow Item, Amount, Entity, Taxation, and Cash Account.
The "Cash Payment (create)" form. The Main tab
In the Customer field, specify the company that is entitled to refund. Select the customer from the Companies list.
In the Cash Flow Item field, specify the cash flow item to enable further analysis of the cash flows.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document.
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In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents that you create; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
The Amount field shows the amount to be paid from the entity's cash account. The default currency of the amount is the currency of the cash account from which the payment is issued. The effective exchange rate for the currency with respect to the national currency is shown to the right of the field.
The Basis field is auto-populated if this cash payment was created on the basis of a document of the following types: Cheque Issued, Credit Note, Consignee Report. If needed, you can manually select the basis document from the list of customer documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this cash payment. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the payment.
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The Cash Account field shows the default cash account of the selected entity, however, you can select another cash account of the entity if needed.
In the Comment field you can specify some additional information for this document.
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For descriptions of other buttons, see Document Toolbar.