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If you are manually creating this payment, it is recommended that you first select Loan To Employee in the Transaction Type field—this enables the fields appropriate for this transaction type.
On this tab, the following fields are required: Employee, Employee Cash Account, Amount, Entity, and Cash Account.
The "Cash Payment (create)" form. The Main tab
In the Employee field, specify an employee who borrowed the specific amount of money from your company (entity).
To be able later to analyze the cash flows, in the Cash Flow Item field, specify the cash flow item associated with employee loans.
<Auto> in the Number field indicates that a number to this document will be assigned automatically when you save the document.
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The Basis field is auto-populated if this cash payment was created on the basis of Loan To Employee, Cheque Issued. If If needed, you can manually select the basis document from the list of loans (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this cash payment. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the payment.
The Cash Account field shows the default cash account of the selected entity; however, you can select another cash account of the entity if needed.
In the Amount field, specify the loan amount to be paid to the employee. The default currency of the amount is the currency of the cash account from which the funds are issued. The effective exchange rate for the currency with respect to the national currency is shown to the right of the field.
In the Comment field you can specify some additional information for this payment.
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For descriptions of other buttons, see Document Toolbar.