The Expenses tab provides a list of services purchased by your company from the supplier or additional expenses incurred on purchasing the goods. If the purchased services will be provided to the entity during multiple sequential months, you can create deferred expenses for such services.
The "Invoice Received (create)" form. The Expenses tab
To allocate the expenses (incurred on purchasing the goods) to costs of the items listed on the Inventory tab, select the Include Expenses in Cost Price check box. This makes available the Distribute Expenses button on the toolbar of this tab.
Note. Deferred expenses cannot be included in the cost of items. |
To add an expense or service item, click the Add or Pick button (refer to Working with the pick operation). To open the list of services, click the Show All hyperlink. To create a new service, click Create; for more details, refer to the Items topic. You can download a list of expense or service items with prices and other details from an Excel document (an .xlsx file). For this, click the
button on the table toolbar and follow the step-by-step instructions in the appeared window. The list can be edited in the Administration module.
You can use the Up and Down (
) arrows to rearrange the items in the list.
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The VAT amount is calculated in the currency of the document according to the amount and VAT-related settings (which are specified on the Main tab) as follows:
- If the Prices Include VAT option is selected: The VAT amount is extracted from the item amount (A), that is,
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VAT_Amount = A*VAT_Rate/100.
The Total amount is automatically calculated according to the VAT-related settings as follows:
- If the Prices Include VAT option is selected: Total = Amount.
- If the Prices do not Include VAT option is selected: Total = Amount + VAT_Amount.
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The Business Activity column is available if the Include Expenses in Cost Price check box is cleared. Select the business activity which is associated with this expense.
If you need to create a deferral for any expense in the list, select the expense and click Create / Cancel Deferral on the toolbar to invoke the Deferred Expenses dialog box. The 
icon in the first column indicates that for this item a deferral was already created. To cancel the deferral, click Create / Cancel Deferral on the toolbar.
The Deferred Expenses dialog box
You can use this dialog box to specify the deferral parameters. 
The Deferred Expenses dialog box
A description for deferred expense is auto-generated, however, you can edit or replace it.
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To save the deferred expense, click Save in the dialog box. To discard the changes, click Cancel.