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On this tab, the following fields are required: Company, Contract, Transaction Type, Entity, and Warehouse.
The "Invoice Received (create)" form. The Main tab
In the Company field, you can select a supplier, individual or legal entity, from whom this invoice was received. Select it from the Companies catalog or create a new record.
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The Contract field is populated with the default contract of the selected company. If necessary, you can change it by selecting the contract from the Company's Contracts list list of company contracts list (to open the list, click the arrow button and then select Show all).
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The Cell field is available if the Enable Bin Locations option is selected on the Administration > Settings > Purchasing and Warehouses form and if the Cellular option is selected for this particular warehouse. Select the cell in the warehouse structure which will store the items. If you need to store items in multiple cells, you can move the Cell field to the Inventory tab where it will appear as a table column. For this, use the Setting button on the toolbar (for more information, see Document Toolbar).
You can link this invoice received with a project from the Projects list if the Project Management functionality is turned on the Administration > Settings > General Settings. If the items in this invoice received were purchased for different projects, and you need to specify different projects for different items, you can move the Project field from the Main tab as a column to the table on the Inventory tab. For this, use the Setting button on the toolbar (for more information, see see Document Toolbar).
In the Comment field, you can enter some additional information.
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Notice the hyperlink below the Warehouse field– EUR=4.52AED* Wholesale* VAT Applied* Prices include VAT on the screenshot above (can be different in your document). The currency of the invoice received is defined according to the selected contract. To use other currency in the document, select another contract, or create a new one, if necessary. Click the hyperlink to change the price-related and tax-related settings for the document. For details, see The Prices and Currency dialog box (Purchasing).
| Note. If proper taxation option does not appear in the document, check that the VAT accounting functionality is turned on the Administration > Settings > General Settings form and that correct VAT settings are specified for the supplier company (see Companies). |
The document totals and other Information
At the bottom of the form, the Total Due field shows the document total to be paid to the supplier, and the VAT field shows the total VAT amount calculated for the invoice received.
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- New (document was created, but not recorded to the database)
- Not Posted (document was recorded, but not posted)
- Posted (document was posted)
- Marked for Deletion (document was marked to be deleted)
The Generate Tax Invoice button
You can generate a tax invoice received for this invoice received—first, you need to save the invoice received—in one of the following ways:
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All the details from this invoice received will be copied to the tax invoice received.
The toolbar buttons
After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document. For other button descriptions, see[ Document Toolbar|6e21755c-91cf-4cab-867c-e6012679f887].
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