This tab is available for documents with the Indirect Cost Allocation transaction type. On this tab, you can set the range of dates for selecting the data involved in allocation of indirect costs and specify the allocation settings.
The "Project Cost Allocation (create)" form. The Settings tab
In the Analyze Data From and To fields, select the start and end dates, respectively, of the date range for selecting the cost data. Generally, it is a month.
In the Expense Items for Allocation pane (to the left), click the Fill by Accounting Data button to populate the list of expense items for allocation. Only expense items for which expenses were recorded in the selected period appear in the list; then, you can remove the unneeded expense items (by using the context menu that opens on right-click) or add other items (by using the Add button). Alternatively, you can manually create a list of expense items (whose amounts you need to allocate) by using the Add button.
In the Projects for Allocation pane (to the right), click the Fill by Active Projects button to populate the list with all active projects. You can remove any unneeded projects from the list or you can add other projects, for instance with other than Active statuses. To add a project, click Add and then select a project from the list of available projects; repeat for all projects planned for cost allocation. Alternatively, you can manually create a list of projects for cost allocating.
The Factor column contains the proportion coefficients to be used to allocate the amounts to projects. By default, the sum of all allocation factors is equal to 100 – with these factors, all the amounts will be entirely allocated to the listed projects. If needed, you can edit the factors to change the proportion.
The last row shows the sum (auto-calculated) of all factors. Notice that it is not mandatory to keep the sum of factors equal to 100.
In the process of allocation, the amount to be allocated to a specific project will be calculated as the allocation source amount divided by the sum of factors and multiplied by the factor specified for the project. Note that the resulting amounts can be manually adjusted.