This tab is available if the selected estimation method is Independent Calculation of Costs and Revenues. On the tab, you can enter the cost estimates for the project.
You can enter the costs and expenses manually, or you can populate the tab from the Revenues tab by clicking the Fill by Revenue button and then edit the cost list.
The "Project Estimates (create)" form. The Costs tab
Click Add to add a new cost associated with the project.
Generally, the costs are presented for different combinations (sets) of the following analytical parameters:
- Expense Item: (Required) The Expense Item column is always available.
- Project Task: (Optional) (Available if the Enable Project Tasks option is selected on the Administration > Settings > General Settings form.) To be able to set revenue estimates detailed to tasks.
- Cost Elements: (Optional) To be able to view project costs detailed to cost elements which you can select from the Employees, Fixed Assets, and Items lists. Selecting this option brings up the following columns: Item, Quantity, Prices Include VAT, and Price.
- Company: (Optional) To be able to view project costs by supplier company and its contract.
- Business Activity: (Required) To be able to view project costs by business activity.
- Department: (Required) To be able to view project costs by department.
You can select the analytical parameters for cost estimation by clicking the Settings button on the toolbar, then only columns matching the selected parameters will be available.. Alternatively, if you use the same set of parameters for most projects, you can select the default set of parameters on the Quick menu > Personal Settings (the Default Values tab).
If you need to specify cost estimates by item (as cost element), in the Item column, select a particular item, select the UOM, and specify its quantity required for the project in the Quantity column. If the price does not appear automatically, enter the price and indicate whether the price includes VAT by using the appropriate Prices Include VAT check box.
The VAT,% column is populated with the percent of VAT applicable to the cost or expense.
For an employee selected as cost element, you can enter the Amount, or you can provide more details, such as worked hours in the Quantity column and the daily salary in the Price column.
In the Price column, you can enter the item price.
The Amount column shows the total amount for the specified expense or cost with the VAT amount added if applicable.