You can use the Revenue and Costs tab to list the items for which revenue is being recognized. For comprehensive information on the functionality, refer to Overview of the Phased Revenue Recognition Functionality.

Note. The amounts shown without currency indication are in the contract currency.

The Revenue and Costs tab includes the following two panes:

• Services: Only items of Work and Service types can be listed here. Clicking the Fill button, you can populate the Work Costs table (which is lower on the form) with costs of the listed works.
• Work Costs: The costs of works that are listed in the Services tab. You can clear the check box for the Show Work Costs for the Selected Row option at the form bottom to view all the costs at once. By default, the Show Work Costs for the Selected Row option is selected, and only costs related to the work selected in the upper pane are listed.

The "Phased Revenue Recognition (create)" form. The Revenues and Costs tab

The Services pane

To add an item, click the Add button. In the Item column, select a specific work performed or being performed for the project, or contract, or company from the Items list or create a new item.

The Characteristic column is available if the Enable Item Characteristics option is selected on the Administration > Settings > Purchasing and Warehouses form. In this column, you can specify additional properties (such as size, color, and so forth) of each listed item if the Use Characteristics option is selected for the item in its master record (see Items).

In the Quantity column, you can specify the item quantity, and in the UOM column, you can select an UOM for the item if the Multiple UOMs per Item option is selected on the Administration > Settings > Purchasing and Warehouses form.

The Price column is populated automatically from the price designated in Project Estimates or in the Customer Order. You can enter the prices manually if you have appropriate access rights.

Note. Even if for the entity the Create GL Entries for Trade Discounts option is selected in its master record, journal entries will not use separate GL accounts to post amounts of different discounts.

The Discount,% and Discount (or Discounted Price) columns are available if the Enable Discounts and Markups in Sales Documents option is selected on the Administration > Settings > Sales form. Use these columns to specify the manual discount granted to the customer. The default discount can be set in the customer contract.

The Auto-Discount % and Auto-Discount columns are available if the Enable Automatic Discounts and Markups option is selected on the Administration > Settings > Sales form. Non-zero values in these columns indicate that one or more discounts are applied because their conditions are met in the document. If you change any line in the document, click the Auto button to recalculate the automatic discounts. For more information on discounts, refer to Overview of Trade Discounts.

The value in the Amount Excl. VAT column is automatically calculated for each item according to the specified price, quantity, and discount.

If the VAT Applied option is selected for this invoice on the Main tab, the VAT, % and VAT Amount columns are available. The VAT amount is calculated in the currency of the document according to the VAT-related settings (which are specified on the Main tab).

The Already Recognized Quantity column is populated with the work item quantity that was recognized over the previous phases.

The Already Recognized Revenue column is populated with the corresponding revenue that was recognized for the work item over the previous phases. The details on these revenues are listed on the Costs Recognized for Previous Phases tab in the Work Costs pane which appears when you click Fill > Already Recognized Revenue and Costs on the pane toolbar.

Use the Revenue Recognition Percent column to specify the percent of the total revenue to be recognized for the work item in the current period or leave it blank if the recognition is based on other criteria.

In the Current-Phase Quantity column, enter the estimated quantity of the item that has been completed at this phase. If the percent of recognition is specified in the Revenue Recognition Percent column, the amount is calculated automatically based on the percent of recognition as follows:

CurrentPhaseQuantity = Quantity * RevenueRecognitionPercent /100 

Accordingly, If the percent of recognition is specified, the Current-Phase Revenue column is populated automatically based on the percent of recognition as follows:

CurrentPhaseRevenue = AmountExclVAT * RevenueRecognitionPercent /100 

If no percentage of recognition is specified, enter the amount to be recognized at the current phase in the Current-Phase Revenue column.

The Total Cost column shows the amount of costs associated with the work.

The Already Recognized Costs columns shows the amount of costs that were recognized for the work item over the previous phases. The details on these costs are listed on the Costs Recognized for Previous Phases tab on the Work Costs pane which appears when you click Fill > Already Recognized Revenue and Costs on the tab toolbar.

In the Cost Object column, select or create a cost object to which the costs are linked.

In the Income Item column, specify an income item related to this transaction. The column appears if Income Item is selected as a parameter for the base project analytics.

In the Expense Item column, select an expense item related to this transaction. The column appears if Expense Item is selected as a parameter for the base project analytics.

Use the Business Activity column to indicate the business activity to which this transaction is related. The column appears if Business Activity is selected as a parameter for the base project analytics.

In the Department column, enter the department responsible for the work. The column appears if Department is selected as a parameter for the base project analytics.

In the Project Task column, select the task of the project if this document is based on the project. If all items are related to the same project task, use the Settings button to move the Project Task column as a field to the Main tab.

Click the link in the GL Accounts column to check that correct GL Accounts will be used for this transaction.

The GL Accounts dialog box

In the GL Accounts column, you can view the default accounts to be updated by this transaction. If needed, you can replace them with other accounts.

By default, in the Transaction Content column, you can provide a description that is used for journal entries.

The Services pane toolbar

To populate the Work Costs pane, click the Fill button and select one of the following options:

• Work Costs by Cost Object: To select the costs associated with the specified Cost Object.
• Work Costs: To select all costs associated with the Work item.
• Already Recognized Revenue and Costs: To show the Costs Recognized for Previous Phases tab with information on already recognized revenues and costs.

Note. All materials and inventory items must be transferred to the department (that executes the project) with the corresponding Cost Object before you can recognize the corresponding revenue based on the costs incurred.

The Work Costs pane

The Work Costs pane includes the following two tabs:

• WIP: Shows the current costs associated with the selected work item or all items in the upper pane. The costs may be filtered as marked by Cost Object or not marked. To populate the table, click Fill and select one of its options or click the Pick Work Costs button on the pane toolbar.
• Costs Recognized for Previous Phases: to bring up this tab, click Fill > Already Recognized Revenue and Costs on the upper pane toolbar. The tab shows the results of the previous phases of recognition.

The WIP tab

The Department column shows the department related to the cost.

The Cost Object column shows the cost object for the cost incurred.

The Cost Element column column shows the element to which the costs being recognized are related. Cost Elements can define labor cost as associated with a particular employee, material costs as cost of items, such as materials, stock items, or services, and Fixed Assets if you depreciate special equipment or vehicles.

The Characteristic column indicates the characteristic of the item if cost element is Item and characteristics are used for this item.

The Batch column indicates the batch if batches are used for the item.

The Quantity column shows the quantity of the cost element.

The Unit Cost column shows the cost per UOM of the  cost element.

The Amount (Accounting Cur.) column shows the cost amount calculated in the accounting currency.

The Amount (Cur.) column shows the cost amount calculated in the currency of the document.

In the GL Accounts column, you can view the Work in Progress account to be updated by this transaction.

By default, in the Transaction Content column, a description that is used for journal entries appears.

The Costs Recognized for Previous Phases tab

The tab shows the results of the previous phases of recognition (appears if you click Fill > Already Recognized Revenue and Costs on the upper pane toolbar).

The Phased Revenue Recognition (create) form. The Revenues and Costs tab. The Costs Recognized for Previous Phases subtab

The Project Task column shows the task to which the cost is related.

The Item column shows the Work item to which the cost is related.

The Characteristic column shows the characteristic of the work item to which the cost is related.

The Cost Object column shows the cost object to which the cost is related.

The Expense item column shows the expense item to which the cost is related.

The Cost Element column shows the item, or employee, or fixed asset to which the cost is related.

The Cost Element Characteristic column shows (if applicable) the specific characteristic of the item selected as cost element.

The Cost Element Batch column shows (if applicable) the batch number of the item selected as cost element.

The Quantity column shows the quantity of the cost element.

The Unit Cost column shows the cost per unit associated with the cost element.

The Amount (Acct. Cur.) column shows the task to which the cost is related.

The Amount (Cur.) column shows the task to which the cost is related in the currency of contract.

The Work Costs pane toolbar buttons

Use the Up and Down (  ) buttons to rearrange the items in the list.

Use the Pick Work Costs button to open the list of related costs and manually select particular costs for recognition.