By default, the tab is populated from the employment contract and its previous changes. To indicate new changes in the employment contract, you can edit some vacation types or add new vacation types. Also, you can mark some vacation types as not applicable to the employment contract.
The "Employment Contract Change (create)" form. The Vacations tab
To indicate that a specific vacation type is not applicable to the employment contract anymore, clear the A(Active) check box. Then, starting the effective date, the vacations of the type will not be available for the employee.
If you need to add new vacation types to this employment contract, click Add to add a new line.
In the Vacation Type column, select the type of vacation applicable to the changed employment contract.
The Vacation Duration column is populated depending on the selected vacation type with either number of days per year or with employment length intervals in months with durations corresponding these intervals.
The Expense GL Account column is populated with the default expense account to be used for recording expenses associated with paid vacations of this type. If needed, you can replace the default expense account with another one from the same COA section.
The Expense Item column is populated with the default expense item, generally such as Labor Costs, or may be more specific.
In the Business Activity column, you can specify the business activity with which the employee's work is associated.
In the Accumulate Vacation Pay column, select a check box for the vacation for which the amounts corresponding to monthly earned vacation days will be accumulated (accrued) in the selected account. Notice that if you select this option first time in the Employment Contract Change, vacation provision will be accumulated for all the vacation days earned from the start date of employment.
In the Currency column, select the currency of vacation pay; if vacation pay will be accumulated, this is the currency of accumulation.
Click the <> link in the GL Accounts column to open the GL Accounts dialog box. You can select the corresponding liability account to be used for this accrual - by default, it is the Other Staff Settlements GL account.
The GL Accounts dialog box
In the Business Activity column, you can specify the business activity associated with the vacation.
A check box in the Main Vacation column, indicates the main vacation type for the employee. There can be only one main vacation type and multiple other vacation types for each employee.