On this tab, you can enter general information about this tax credit note received: the transaction type, the supplier, contract, the document which is the basis for this document, and other data which may depend on the configuration of your system.
If this document was generated automatically for a document of the Debit Note, Bank Receipt (Advance), Cheque Received (Advance), Cash Receipt (Advance), or Input VAT Transaction type, you only need to enter the date and the number of the original supplier's debit note.
If needed, you can create the document manually. The required fields are: Company, Contract, Entity, Basis, In Doc, and From.
The "Tax Credit Note Received (create)" form. The Main tab
In the Company field, select a supplier, an individual or a legal entity, for whom the tax credit note received is created. The Contract field (not available for the Advance transaction type) is populated automatically with the default contract of the specified supplier. If necessary, you can select another contract of this supplier (to open the list of contracts, click in the Contract field, then select Show all).
In the In Doc field, enter the number of the tax credit note received from the supplier. In the From field, enter the date of the tax credit note received from the supplier.
<Auto> in the Number field indicates that a number (the internal number in the database) for this document is assigned automatically when you save the document. The From field is populated automatically by the current business date. You can select another date if necessary. Generally, the changes to recoverable VAT are in effect from this date.
In the Transaction Type field, you can select one of the following options:
- Purchasing: To indicate that this tax credit note received is related to previous purchasing transactions (for instance, in case of returns). As the basis, you can select a document of the Debit Note Received type.
- Advance: To indicate that this tax credit note received is created for a returned advance payment or a transaction resulted in a credit to the entity.
In the Entity field, select an entity of your company for which this document is being prepared. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings> General Settings. You can select your personal default entity to appear in documents; for this, refer to Personal Settings. If you have not selected your default entity, the entity defined first will be used as the system default value.
In the Basis field, you can select one of this supplier's documents of the following types:
- Debit Notes (transaction type: Purchasing)
- Bank Receipt , or Cash Receipt , or Cheque Received (transaction type: Advance)
Once the basis is selected, the data is copied to the document from the basis. If you have made changes to the document which you would like to cancel, click the Fill by Basis button to reset the data to the basis.
A string below the Basis field (not displayed if Advance is the transaction type)—on the screenshot above, Basis Currency: AED—indicates the currency of the document selected as the basis. In case the basis document is not in the national currency, this string also shows the exchange rate of this currency with respect to the national currency, and then, on the Inventory and Services tab, the item and VAT amounts will be shown in both currencies. The exchange rate to be used for amount conversion must be equal to the rate published by the UAE Central Bank for the date of the supply. For details, see Currencies.
The document totals and other Information
At the bottom of the form, the VAT field shows the total VAT amount calculated for the document, and the Total Due field shows the document total.
Also, at the bottom of the form, you can view who created the document and the document current status; it can be one of the following:
- New: The document was created, but not saved
- Not Posted: The document was saved, but not posted.
- Posted: The document was posted.
- Marked for Deletion: The document was marked to be deleted.
The toolbar buttons
After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.
For descriptions of other buttons, see Document Toolbar.