The Inventory tab contains information on the inventory items that were included in the same supply or to which the additional expenses (listed on the Expenses tab) are somehow applicable. Generally, this tab is populated automatically from the documents for which the Additional Expenses document were generated.

The "Additional Expenses (create)" form. The Inventory tab

If you are creating this document manually, click the Pick by Documents button to add multiple basis documents. If you select a basis document, the list of items is populated from the document. Alternatively, you can import a list of documents with the listed items. For this, click the button on the toolbar and follow the step- by- step instructions in the appeared window. The imported list can be edited in the Administration module.

You can use the Up and Down ( ) arrows to rearrange the items in the list.

You can add a row manually by clicking the Add button. In such case, you need to enter all the information manually.

In the Document field, select a basis document which contains a list of items for expenses distribution.

In the Item column select an item which is listed in the basis document.

The Characteristic column is available if the Enable Item Characteristics option is selected on the Administration > Settings > Purchasing and Warehouses form. In this column, you can specify additional properties of each purchased item if the Use Characteristics option is selected for the item in its master record (see Items).  

The Batch column available if the Enable Batches option is selected on the Administration > Settings > Purchasing and Warehouses form. In this column, you can specify the batch (lot) number for the items for which the Use Batches option is selected. Generally, you must specify batch numbers for items with expiration dates, items received for consignment, or to be temporarily stocked in contract warehouses. To learn more about the item settings, see Settings: Purchasing and Warehouses. 

The Serial Numbers column is available if the Use Serial Numbers option is selected on the Administration > Settings > Purchasing and Warehouses form. For each serialized item (for which the Use Serial Numbers check box is selected on the  Items form), click in the column to open the Serial numbers dialog box. In this dialog box, you must enter the serial numbers according to received quantity of the item.

In the Quantity column, you can specify the item quantity and in the Unit column, you can select an UOM for the item if the Multiple UOMs per Item option is selected on the Administration > Settings > Purchasing and Warehouses form.

The Price column is populated automatically from the appropriate supplier price list if such price list is available (see Supplier Prices Entering). Otherwise, enter the prices manually.

The values in the Amount column are automatically calculated for each item according to the specified price, item quantity, and discount.

If the VAT Applied option is selected for this invoice received on the Main tab, the VAT, % and VAT Amount columns are available. The VAT amount is calculated in the currency of the document according to the amount and VAT-related settings (which are specified on the Main tab).

The Total amount is automatically calculated according to the VAT-related setting.

Optionally, in the Customer Order field, you can specify the order if the item has been sold.

In the Factor column, the coefficients indicate a proportion in which the total expense amount is distributed to the listed items. 

The Expense Amount column is populated with the amount of expenses distributed to this item a additional cost.

In the GL Accounts column, you can view the default accounts to be updated by this transaction. If needed, you can replace them with other accounts. For the For Sales transaction type, the default account is from the COS section of the chart of accounts. If needed, you can replace the default account with another one.

By default, in the Transaction Content column, you can enter a brief description of the transaction.

The toolbar buttons

To distribute the amounts of additional expenses to the listed items, click the Distribute Expenses button on the tab toolbar and select from the following options:

• By Quantity: To distribute the amount of expenses to the selected GL accounts proportionally to item quantities.
• By Amount: To distribute the amount of expenses to the selected GL accounts proportionally to item amounts.