Before you start working with the system, you need to set up the default GL accounts for various types of objects, such as companies, employees, fixed assets, and items. Then, when you will be creating documents and transactions, the system will populate the document fields with proper default GL accounts and will use these default accounts to automatically generate the corresponding journal entries.

Note. If you use the default chart of accounts, the settings are predefined. You can adjust them, if necessary. If you changed (added, removed, replaced) any accounts in the chart of accounts, you will need to review and update the related default accounts.

There are the following three groups of default accounts:

1. Default account for general-use accounts used in some specific modules or specific functionality. You can specify different accounts for different entities. For this, you can use the Accounting > See also > GL Accounts by Default form. For more information, see GL Accounts by Default.
2. Default accounts for specific types of objects, for instance for Companies, Items, Warehouses, and so forth. You can set up the same accounts for all objects of the type or you can specify separate sets of default accounts for particular groups of objects, or for particular objects, for instance, separate accounts for each Warehouse, for most expensive inventory items, and so forth. You can set up separate sets of default accounts for particular entities. For setting up default accounts for such objects of accounting, use the corresponding master data. For example, to set up the default accounts for Companies, use the Sales > Master Data > Companies form. For details, see Companies. Default GL Accounts.    
3. Default GL accounts for your company's objects of accounting such as Bank and Cash Accounts, accounts for Accruals and Deductions. Default accounts of this type are specified for the whole company and cannot be splitted on per entity basis. However, you can set different default accounts for bank accounts maintained in different currencies or in different banks. For example, see Adding a Bank Account or Adding a Cash Account.

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