To access the Inventory Write Offs document list, go to the Warehouse > Stocktaking Documents > Inventory Write Offs.

In warehousing, Inventory Write Offs are created to register the absence of goods that are not available anymore in the warehouse (as it was revealed during the stocktaking process). It could happen by any of the following reasons: the goods were stolen, lost, damaged or have past expiration dates. You can write off the specified quantities of the items with corresponding current costs or only some amounts off the costs if the items' market value became lower than their cost. 

For details on cost calculation refer to Inventory Valuation.

The Inventory Write Offs list

The list of Inventory Write Offs includes all the Inventory Write Offs available in the system. In the list, each inventory write off is shown with the document number, date, and information on where the goods were initially stocked: the warehouse and bin location within the warehouse.

If you don't see a specific document, rearrange the list by date or document number. You can change the list display settings to suit your particular needs. To learn more about the list display settings, see Working with the item list.

To account for the inventory items that were damaged or lost since they were received, you can create an Inventory Write Off manually or generate it on the basis of an Inventory Reconciliation or Project.

An Inventory Write Off can be used as a basis for a Goods Dispatch Note to register the unavailability of the items in the warehouse. The Goods Dispatch Note type of documents is available for the warehouse if the Separate Inventory and Financial Documents option is selected on the Administration > Settings > Purchasing and Warehouses form and the Separate Inventory and Financial Documents option is selected in the warehouse master record: on the Warehouses > Master Data > Warehouses form.

The toolbar buttons

To manually create a new document of the Inventory Write Off type, click the Create button on the toolbar.

To edit an existing document, double-click the line with the document in the Inventory Write Offs list. You can also select the line, right-click it, and select Edit or click More actions > Edit on the toolbar.

To create a document based on a selected Inventory Write Off, click the Generate button, and select the required document type, Goods Dispatch Note. The data from the Inventory Write Off will be automatically copied to the new document.

If you need to copy the selected document, send it by email, or perform other operations, refer to List Toolbar.

See also