Sometimes, you need to review the changes made by users to the application's data. To generate the audit log that lists such changes and review the particular changes, you can use the Audit Log form.

To open the Audit Log form, select Administration > Service Tools > Audit Log.

When open, the form displays no records. Click Generate on the toolbar to create a list of records: objects with their changes.

The Audit Log form with the generated records

The list includes records of changes made during the specified period to the metadata objects which are included in audit log on the Administration > Service Tools > Audit Log Settings form. If you generate the audit log for the first time since the company started to use this application, you need to run the Write Initial Versions command on the Audit Log Settings form to mark the initial versions of objects and documents.

Notice that you can change the number of records to be displayed at once on the form, select from the following options:

• 250 Records
• 500 Records
• 1000 Records
• All Log Records

The icon marks new objects, while the icon marks the edited objects.

You can use the fields under the form title for filtering the records as follows:

• The Metadata field to select the objects of metadata
• The Data field to select the particular document
• The User field to select the user who was working with the application.

Finding all versions of the object

The generated audit log lists all versions of each object that was included in the log on the Audit Log Settings form; however, the versions of the same object may appear in different parts of the log, because, most probably, they were created on different dates. To find all versions of the object, right-click any record related to the object and select Find from the context menu. Then, the list will display all available versions of the selected object.

The object is shown above the list of versions on the yellow background.

The filtered list of object versions

You can use the appropriate toolbar buttons to open any version or to compare any pair of versions.

To cancel the selection and to return back to the list of all records, click the icon to the right of the selected object.

The toolbar buttons

You can use the form toolbar buttons as follows:

• Generate: To generate the list of change records, that is, the audit log.
• Set Period ( ): To select the period for which you want to view the change records. Click this button to open the Select period dialog box and specify the date range for generating the records.

The Select period dialog box

• Open Version: To open the selected version of the object using the corresponding form.
• Compare to Previous Version: To compare the selected and previous (with respect to the selected one) versions of the object. A window displaying differences between these versions appears.
• Compare with Current: To compare the selected version of the object with the latest one. A window displaying differences between these versions appears.
• Compare Versions: To compare the selected versions of the object. A window displaying differences between these versions appears.
• Settings: To open the Administration > Service Tools > Audit Log Settings form.

A window displaying differences between versions