This tab contains information about type of vacations granted to the employee within this employment contract. There can be listed multiple vacation types, however, only one type can be selected as Main vacation.
The list of vacation types assigned to the employee is used by month-end-closing service tool (if the Calculate Accumulated Vacation Pay option is selected for this process on the Accounting > Service Tools > Month-End Closing form) for automatic calculation of the number of vacation days available for this employee at this month's end and corresponding amount of vacation pay if the Accumulate Vacation Pay option is selected for vacation of this type in this Employment Contract.
Before you fill out this tab make sure that all the vacation types applicable to this employment contract are defined on the HR and Payroll > See Also > Vacation Types form. For details, see Adding a Vacation type.
The "Employment Contract (create)" form. The Vacations tab
To add a new line to the list, click Add on the toolbar.
In the Vacation Type column, select the type of vacation applicable to the employment contract.
The Vacation Duration column is populated from the master record of the selected vacation type. It shows either the fixed number of vacation days per year or intervals of employment length with corresponding vacation durations.
In the Main Vacation column, notice a check box that can be selected only for one of the vacation types. There can be only one main vacation type for the employee and, optionally, multiple other vacation types.
The Expense GL Account column is populated with the default expense GL account to be used for recording monthly labor expenses. If needed, you can replace the default account with another one (for instance, to be used specifically for costs of paid vacations) from the same COA section.
In the Business Activity column, you can specify the business activity associated with the expenses on the paid vacation.
In the Expense Item column select the expense item associated with the vacation costs.
In the Accumulate Vacation Pay column, select a check box for the vacation type if the vacation pay amounts corresponding to monthly earned vacation days will be accumulated (accrued) in a special liability GL account, while at the same time, these amounts will be monthly written off to expenses.
In the Currency column, select the currency of vacation pay; if vacation pay will be accumulated, this is the currency of accumulation.
Click in the GL Accounts column to open the GL Accounts dialog box, using which you can view the GL account to be used for accumulation of vacation pay - by default, it is the Accumulated Vacation Pay GL account.
The GL Account dialog box
If needed, you can replace this account with another one. Click OK to save the changes and close the dialog box or click Cancel to close it without saving changes.