If the user encounters notifications or errors when posting a Fixed Asset Entry document, they should verify the following settings:
- Error message: "The fixed asset has been accepted for accounting."
To avoid this error, the user should check the status of the Fixed Asset in the Fixed Asset Master Data:
The system only allows posting a Fixed Asset Entry for assets with a NEW status. Once the Fixed Asset Entry document is posted, the asset status will automatically change to ACTIVE.
However, if the user manually changes the asset status to ACTIVE before posting the Fixed Asset Entry document, the system will not allow the posting.
How to correct it:
In the Fixed Asset card, the user should open the Fixed Asset Statuses tab and unpost the Fixed Asset Status Change document. This document is automatically created and posted when the user manually changes the status of the Fixed Asset.
After making these corrections, the Fixed Asset Entry document can be posted without any errors.
2. Error with "Not enough stock balance" text:
Reason of this type of errors connected to items which were purchased before taking into accounting as Fixed assest.
Hence user should check following:
- Invoice Received document for this item (Items) - date of it should be earlier than Fixed Asset entry document. (Checking stock balance report for this required item).
- Check GL Account in Invoice Received document/ In Item GL Accounts in Inventory Card of item and in tabular part of Fixed Asset Entry document. GL Account should be same:
In Fixed Asset Entry document GL Account must be same as in Inventory card of Item (in other case - system would not find stock balance on another GL Account and will not allow to post document).
3. In case of issue with Fixed Asset Depreciation (document whick generates automatically with Month End Closing Executing)- user should check depreciation parameters which were set in Fixed Asset Entry document:
All parameters should be filled correct:
Expense GL Account;
Initial Cost, Depreciable cost;
Useful Life (in months);
and Depreciate, Depreciate in current month check boxes.
All these parameters affect the correct calculation of depreciation when starting the month-end closing procedure.
If user find something wrong in these parameters of depreciation - it would be more correct to adjust it with Changes of Fixed Asset parameters document (Asset Management - Fixed Asset Documents - Changes of Fixed Asset parameters):
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