Problem: Employee received amounts as advance for employee business expenses. It is necessary to withhold this amount from the employee's final payment upon his dismissal.
Solution: User should reflect operation as it shows below.
Example: for Ammar employee was created 2 bank payment documents as advances:
For deduct this amaunt with Termination for Ammar it is needed to do following steps:
- Create new deduction - "Deduction of Employee business expenses" in HR & Payroll section - Master Data - Accrual and Deduction Types:
2. Create Termination document for Ammar employee and fill it with data with Calculate option (HR & Payroll section - Human Resources Documents - Terminations):
System collects all data about dismissed employee accruals and deductions. But in Termination document will not appear amount for new deduction "Deduction of Employee business expenses" automatically.
Hense it is needed to add manually new line on Deduction tab in Termination document and fill amount of advances and correct GL account:
After posting termination document correct record in General Ledger will be added automatically:
It might be checked with Trial Balance for GL Account (Accounts section - Reports - Trial Balance for Account) :
But if you check Settlements of Employee Business Expenses report - closing balance is still appear there:
To adjust it user should create Register correction document for Employee Business Expenses accumulation register (Administration - Administration Documents - Register Correction):
After this transaction Settlements of Employee Business Expenses report will be cleared. All final settlements for Ammar employee were closed.
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