Service tool Transactions (General Ledger) is located in the Accounting section (Accounting - Service Tools - Transactions (general Ledger):
Document's form:
Main tab:
General Ledger tab (with the Add command it is possible to record transactions):
Using this document allows for the creation of accounting and tax entries.
Caution: Before proceeding with manual adjustments, keep in mind:
Manual adjustments should only be made in exceptional circumstances where automatic reflection of a business transaction via a configuration document is not possible (e.g., the necessary document is unavailable). In such cases, a manually entered operation should be used.
Note that manual adjustments using the Transactions (General Ledger) document do not record any entries into system registers (Information registers, Accumulation registers).
This is how the document is implemented in the ERP system:
The Transactions (General Ledger) document cannot be posted, which means it cannot write data to information registers and accumulation registers that are used for generating internal reports in the system. It can only be saved. Once the data is saved in the Transactions document, it will be recorded in the General Ledger Accounting register only.
To review records in the General Ledger Accounting register in a custom mode, the user should use the Dr/Cr command:
The accuracy of accounting within the program may rely on manually editing entries in a posted document. Such edits require careful attention and responsibility. Before making adjustments, it's essential to analyze the situation and consider which documents will automatically generate the required transactions and movements in the accounting registers.
Typically, business transactions are reflected in the program through configuration documents that align with primary accounting documents. In some instances, it may be necessary to adjust postings and movements in the registers created when a document is posted. The data for these transactions is stored not only in accounting accounts but also in special registers essential for the program’s functionality and reporting requirements.
For instance, if an accountant opts to manually record a business transaction, the balance sheet might appear correct, but issues could arise when generating reports. Manually entered data may not update the registers, leading to discrepancies between the turnover data in accounting accounts and the data in regulated reports submitted to authorities. Reports are generated based on database registers, not postings, so manual entries might not be accurately reflected.
Standard configuration documents typically handle most common transactions, ensuring proper movement in accounting registers.
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