Problem: How to post a debit note based on a purchase invoice to reduce the amount of the invoice received without returning the goods.
Solution: The Debit Note With Invoice Correction type should be created for this case, please follow the steps below:
1) Suppose that you have entered Invoice received for 4,000 AED for 2 items with different quantity and want to reduce the amount by 500 AED having total payable amount 3,500 AED (invoice received is not paid yet) :
2) Create Debit Note using generate option, select Invoice correction Type:
3) In the Main Tab Enable Amount Only option, and make sure that Basis is filled with the correct invoice received and Transaction type is Invoice Correction:
4) In Inventory Tab you need to proportionally(!) allocate the amount that should be reduced from item cost:
5) In Settlements Tab press fill by Balance button and make sure that Basis Invoice Received was picked to the list as the amount 500 AED will be reduced from payable balance of this picked Invoice Received:
6) Debit Note will create following transaction:
- item costs will be reversed
- payable balance will be reduced
- Input VAT will be reversed
7) Payable balance in the Company Statement will be recalculated:
