On the Expenses tab, you can create a list of non-operating (other) expenses incurred for the entity.
The "Other Expenses (create)" form. The Expenses tab
To append a new line, click the Add button.
The Expense GL Account Dr column is populated with the default GL expense account selected on the Accounting > See also > Default GL Accounts form, the Incomes and Expenses tab. If needed, you can select another GL account to be debited when recording the expense.
The Department column is populated with the default department selected as your preference on the Quick Menu > Personal Settings form. You can select another department if needed.
In the Account Dr Dimensions column, you can specify dimensions for the debit account. The dimensions are specific to the selected GL account.
The Dimensions (debit account) dialog box
In the dialog box, select the dimensions of the debit account which are related to the expense. Click OK to save the changes and close the dialog box. Click OK to save the changes and close the dialog box.
In the Project column, you can select a project associated with the expense. The Project column is available if the Enable Project Costing option is selected on the the Administration > Settings > Project Costing form.
If the Enable Project Tasks option is selected on the Administration > Settings > Project Costing form, in the Project Task column (which becomes available) you can specify the particular task of the project to which this expense is related.
In the GL Account Cr column, you can select a corresponding account to be credited with the amount of this expense.
In the Account Cr Dimensions column, click the link to open the Dimensions dialog box and replace dimensions for the credit account.
The Dimensions (credit account) dialog box
In the dialog box, select the dimensions of the credit account related to the expense. Click OK to save the changes and close the dialog box.
In the Amount field, enter the amount of this expense. You can enter negative amount if you are creating a storno transaction to the document selected as the basis.
Optionally, in the Customer Order column, you can select a customer order related to the expense.
You can use the Comment text box to provide any comments relevant to the expense.
Also, use the Transaction Content text box to enter a brief description of the transaction.
Click Save on the form toolbar to save the entered data. The Total Amount field at the bottom of the form will show the sum of the listed amounts.