On this tab, you can enter general information about a new employment termination: employee, department, termination type, termination date, and a reason.
Note. If the employee holds multiple positions with the employer, you will need to create an Employment Termination document for each position the employee quits, or is fired, or laid off.
The required fields are: Employee, Department, Termination Type, Date, Contract Type, Currency, and Entity.
The "Employment Termination (create)" form. The Main tab
In the Employee field, select the employee whose employment is terminated.
In the Department field, select the department where the employee worked.
In the Contract Type field, select the type of contract: Limited, Unlimited.
Use the Termination Type field to specify how the employment was terminated; select one of the following options:
- Resignation: If the employee quits voluntarily.
- Dismissal: If the employee was fired by end of contract or by any other reason.
- End of Contract: If the employee's contract has expired.
<Auto> in the Number field indicates that a unique identifier will be assigned to document when you save it. You can edit this number if needed. The From field is populated with the current date, which you can change if needed.
In the Entity field, select the legal entity of your company whose employee terminates the employment. The Entity field is available if the Multi-Company Accounting option is selected on the Administration > Settings > General Settings form. The default entity for all users can be selected on the Accounting > Master Data > Entities form. Also, you can specify your personal default entity, for details refer to Personal Settings.
The Currency field is auto-populated with the accounting currency; if needed, you can select another currency for the termination pay.
Use the Termination Date field to specify when the employment is terminated; select the date after the last date of the employee work.
In the Reason field, briefly explain why the employment was terminated.
If the employee is entitled to receive the end-of-service benefit, select the Calculate End-of-Service Benefit option.
Use the Comment field to provide any relevant information for this employment termination.
The toolbar buttons
To populate other tabs of the the document, click the Calculate button on the form toolbar.
After filling out the form, click the Save button to save the document, or Post to save and post the document, or the Post and close button to save the document, post it, and close the form.
To generate a Payroll Sheet which will be the basis for termination payment to the employee, post the document and click the Generate button, then select Payroll Sheet.
For information on other buttons, refer to Document toolbar.