This dialog box can be invoked from documents of the following types: Invoice Received, Debit Note, Additional Expenses, and Input VAT Transaction.
By using the dialog box, you can change the price type of the purchased items in the current document and change the taxation settings.
The Prices and Currency dialog box
Prices and Discounts
The Price Type field shows the default price type defined for the supplier or shows no value if the default price type was not yet defined. You can select a price type from the price types defined for the supplier or create a new one.
In the Discount Type field, select the discount that the supplier applied to the document. The field is available if the Enable Discounts and Markups in Purchase Documents option is selected on the Administration > Settings > Purchasing and Warehouses form.
Notice, that if there are items listed on the Inventory and Services tab of the document, their prices will be updated only if the Refill Prices check box is selected. If the check box is not selected, the prices of already listed items will not be affected, and prices of the selected price type will be applied only to the items added after you close the dialog box.
Document Currency
The Currency field is populated with the contract currency, and you cannot change it. The Rate field is populated with the default exchange rate with respect to the national currency.
Select the Recalculate Prices by Currency check box to apply the conversion parameters to the prices in the document if the prices of the selected price type are defined in another currency. Generally, conversion parameters include exchange rates (and factors) of both currencies with respect to the national currency.
Accounting Currency
If the Entity-Level Multi-Currency Accounting option is not selected on the Administration > Settings > Money form, the Currency field shows the accounting currency of your company that might be different from the national currency of the registration country of your company. The Rate field is populated with the default exchange rate of the company's accounting currency with respect to the national currency of the company registration country.
If the Entity-Level Multi-Currency Accounting option is selected, the Currency field shows the accounting currency of the entity to which this document belongs. The Rate field is populated with the default exchange rate of the entity's accounting currency with respect to the national currency of this entity's registration country.
Notice that all the transaction amounts are recorded to the database in the accounting currency as well as in the document and national currencies.
National Currency
If the Entity-Level Multi-Currency Accounting option is selected on the Administration > Settings > Money form, the Currency field shows the national currency associated with this entity. Otherwise, the field is not available.
Currencies
The Currency field is populated with the contract currency, and you cannot change it. The Rate field is populated with the default exchange rate from the contract.
Select the Recalculate Prices by Currency check box to apply the conversion parameters to the prices in the document if the prices of the selected price type are defined in another currency.
If the accounting currency is different from the national currency, all the transaction amounts are recorded to the database in the accounting currency as well. For conversion, the application uses the rate specified in the document.
Taxes
In the Taxation field, select the appropriate option from the following options:
- VAT Applied: To apply the VAT to the document lines.
- Out of Scope: To not apply any taxes.
- Import: To indicate that VAT under the reverse charge mechanism is applicable to the goods and services.
Also, you can select or clear the Prices Include VAT check box if needed.
The dialog box buttons
To discard the changes, click Cancel. To save the changes and close the dialog box, click OK in the dialog box.