To access the list of purchasing payment terms, go to Purchasing > Master Data > Purchasing Payment Terms. This functionality is available if the Enable Payment Terms option is selected on the Administration > Settings > General Settings form.
Maintaining the list of payment terms enables the company to correctly estimate cash flows.
This master data registers the payment terms that are the result of agreement between your entity and suppliers. The payment terms define the due dates for payments to suppliers or the payment schedules. The payment terms are used to evaluate cash flows and to correctly calculate the amounts owed to suppliers (the Accounts Payable Aging report).
The Purchasing Payment Terms list
The list contains all the payment terms that can be used in the system. Payment terms are listed with their brief descriptions and codes.
As the list is populated, you can change its display settings. Click More on the toolbar and select Configure list. For more information on the list settings, Working with the item list.
At any time, you can add new Purchasing Payment Terms. The default payment terms for usage in Purchasing module can be selected on the the Administration > Settings > Purchasing and Warehouses form.
The toolbar buttons
To manually add new payment terms, click the Create button on the toolbar. For details, refer to[ Adding Purchasing Payment Terms|1.1.2.1. Adding Purchasing Payment Terms].
For description of other buttons, refer to List toolbar.
The hierarchic structure is built using the groups; you can use the Create Group button on the toolbar to create groups of similar payment terms. The number of hierarchy levels is virtually unlimited. To create a group, enter its description. If the created group is a part of another group, specify the parent group in the Folder field (see the screenshot below).
The Purchasing Payment Terms (create folder) form
On this form, only the Description field is required. To save the new group, click Save, to save the new group and close the form, click Save and close.
Then, on the list of purchasing payment terms, you can populate the groups by drag-and-drop.
See also