The Main tab provides general information on a Goods Receipt Note.

The required fields on this tab are: Warehouse and Entity.

The "Goods Receipt Note (create)" form. The Main tab

If you are creating this document manually, in the Company field, select a supplier, an individual or legal entity, from whom the goods were delivered (if applicable).

<Auto> in the Number field indicates that a number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.

In the Entity field, select the legal entity of your organization which is responsible for this transaction. The Entity field is available if the Multi-Company Accounting option is selected on the Administration > Settings > General Settings form. The default entity for all users can be selected on the General Settings form. Also, you can specify your personal default entity, for details refer to Personal Settings.

The Basis field is populated automatically, if this goods receipt note was generated on the basis of a document of one of the following types: Invoice Received, Purchase Order, Production, Inventory Receipt, Inventory Transfer, or Credit Note. If needed, you can manually select the basis document from the list of supplier or warehouse documents (for this, click Show all from the drop-down list). Once the basis document is selected, the data is copied to this goods receipt note. If, after you edited the document, you want to cancel the edits, click the Fill in button – the details from the basis document will be copied to the goods receipt note.

The Order field is populated automatically if the goods receipt note was created as based of a purchase order or a customer credit note (in case of item return). If the note include items from multiple purchase orders, you can move the Order field from the Main tab as a column to the table on the Inventory tab. For this, use the Settings button on the toolbar (for more information,see Document Toolbar).
If in the basis document, orders were specified on the Inventory tab, this setting is also applied to this goods receipt note. If in the basis document, the Order field was on the Main tab, it will be on the Main tab in the goods receipt note.

The Warehouse field is required, if the Multiple warehouses option is selected on the Administration > Settings > Purchasing and Warehouses form. In this field, you can select the warehouse to receive the items. If you need to distribute the items between multiple warehouses, you can move the Warehouse field from the Main tab as a column to the table on the Inventory tab. For this, use the Settings button on the toolbar.

The Cell field is available if the Enable Bin Locations option is selected on the Administration > Settings > Purchasing and Warehouses form and if the Use Bin Locations option is selected for the particular warehouse.

Select the cell in the warehouse structure which will store the items. If you need to add items to other cells, you can move the Cell field to the Inventory tab where it will appear as a table column. For this, use the Settings button on the toolbar (for more information, see Document Toolbar).

In the Comment text box, you can enter any additional information about this document.

The toolbar buttons

After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to save and post the document without closing it or Post and close to save, post, and close the document.

Use the Generate button to create a document based on this goods receipt note.

Use the Settings button to change the position in document of the following fields: Warehouse, Cell, and Order.

For other button descriptions, see Document Toolbar.