This tab is available if the Provide Main Vacation option is selected on the Main tab.
If on the Main tab, you have selected Vacation Calculation as the transaction type, the tab provides information on the accrued main vacation time (in days) and the start and end dates of actual vacation to be taken by the employee.
The "Vacation (create)" form. The Main Vacation tab
The Vacation Type field is populated with the vacation type which was selected for the employee as the main vacation. If needed, you can select other type of paid vacation granted to the employee in the Employment Contract or its changes.
The Accrual Type and Main Vacation Calculation Accrued Earnings Type fields are populated from the master record of the vacation type that was selected as the main vacation for the employee.In the Main Vacation Calculation Method field, the calculation method associated with the main vacation is shownin the Vacation Type field.
You can specify the main vacation period by selecting the start date in the Vacation From field and the end date in the To field.
The Total Days field shows the number of requested vacation days.
The Days Available field shows the the number of paid main vacation days available for the employee on the planned start day of vacation.
Click the Calculate button to initiate calculation of the resulting vacation . The accrued days are is pay for the specified vacation period.
Generally, the vacation days accrued for each month are calculated by the Month-End Closing process if the Calculate Vacation Days option is selected on the corresponding form (Accounting > Service Tools > Month-End Closing). At each month end, the accrued vacation days are increased by the value that is equal to the number of vacation days per year divided by 12.
Note. If the employee has unpaid unauthorized absences registered with the Other Absences document, the number of such absences will be deducted from the employee's length of service used for vacation calculation.
For the Compensation Calculation transaction type, you can specify for how many of accrued vacation days the employee will be paid in the Days to Compensate field.
And in the Calculate for Date field, specify the date on which the calculation should be basedThe amount in the Average Daily Earnings field is calculated based on the settings of the vacation type in the currency specified in the Main tab of this document.
The Expense GL Account shows the default account to be used for recording labor costs related to vacations.
In the Expense Item field, specify the expense item to mark the costs related to this employee vacations.
The Business Activity field shows the default business activity in which this employee generally participates.Click the Calculate button to view the resulting vacation pay.
The Accrued The Leave Allowance field shows the amount of vacation pay for the selected vacation period in the document currency. The Avg. Daily Earnings field shows the daily earning amount calculated based on base accruals. Both amounts are calculated by using the method associated with the vacation type.
- If the calculation method is By Average Earning, the vacation pay is calculated as the weighted sum of all accruals (listed as the base for this vacation type), which is: Accrual1 * Rate1 + Accrual2 * Rate2 … AccrualK * RateK summed over N months, then divided by N*30 and multiplied by the number of vacation days.
- If the calculation method is By Base Accruals, the vacation pay is calculated as the weighted sum of all actual (by employment contract and its changes) accruals for the current month, which is Accrual1 * Rate1 + Accrual2 * Rate2 … AccrualK * RateK , divided by 30 and multiplied by the number of vacation days.
Note. In any method, the amounts of benefits are not included.
Vacation Reimbursement Calculation
If on the Main tab, you have selected Compensation Calculation as the transaction type, the tab provides information on the accrued main vacation time (in days) in the Main Vacation Available Number of Days field.
You can specify the number of unused vacation days for reimbursement in the Days to Compensate field. Click the Calculate button to calculate the vacation pay in accordance with the calculation method selected for the vacation type.
The Main Vacation tab for the Compensation Calculation transaction type
Then, you can review the average daily earnings, total accrued amount for the reimbursable days.