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Decide which functionality you need. Some of the features (Production or Payroll) are not available until you turn them on. The settings are system-wide, that is, if your company consists of multiple entities, the settings will be applicable to all the entities. It is not recommended that you turn on the features that will not be used—there will be additional required fields, which the users will have to fill in.
Select the accounting currency and the currency for reporting the taxes (national currency). Initially, the following three currencies are available in the system: Dirham UAE, US Dollar, and Euro. If your company has transactions in other currencies, add those these currencies.
Where: Administration > Settings
How: 1.42. Configuration Settings
2. Enter general information about your company
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3. Review the chart of accounts
A chart of accounts is a basis for accounting in the system. The system provides you with a default chart of accounts; however, you can edit the chart by adding the accounts that you need and removing the accounts that you don't need. Check the default GL accounts assigned to different objects of accounting. It should be done before you start recording the company transactions in the system.
Where: Accounting > See also > General Chart of Accounts
How: 7.12.1. Adjusting the Chart of Accounts
4. Add the companies
Add the companies, that are your suppliers and add the companies that are your customers. Enter the company addresses, bank accounts, and contact information. For each company, specify the VAT-related information.
Where: Sales > Master Data > Companies or Purchasing > Master Data > Companies
5. Specify the business activities
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Where: Accounting > Master Data > Employees or HR & Payroll > Master Data > Employees
How: 2 2.218.1. Adding an Employee
7. Add the warehouses
If your company has multiple warehouses, in addition to the default (Main) warehouse, create other warehouses.
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Where: Purchasing > See also > UOMs
How: 2.11. UOMs
Where: Sales > Master Data > Items or Purchasing > Master Data > Items
How: 2.19.1 Adding an Item
9. Specify the expense, income, and cash flow items (optional)
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How: 2.4.1. Adding an Expense Item
Where: Cash Management > Money > Master Data > Cash Flow Items
How: 2.76.1.1.1. Adding a Cash Flow Item
Where: Accounting > Master Data > Income Items
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Where: Accounting > See also > Opening Balances
How: 7.63. Opening Balances Entering
The system is ready for operation.
Enjoy your work!
If you still have questions or want to request the demonstration of the product, contact us at at hotline@firstbit.ae.