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In FirstBIT ERP, for products with variations you can use the functionality of inventory item characteristics. This functionality enables you to assign a single inventory item code to all variations of the item and a specific characteristic to each variation so that each variation will be tracked separately from their "origin" (opening balance, production, purchase) to their "end" (sale, use in manufacturing, write off).
Setting up the functionality
In FirstBIT ERP, you can set up the functionality of tracking item characteristics generally for any inventory item.
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To turn on the functionality of characteristic tracking, open the Administration > Settings > Purchasing and Warehouses form and select the Enable Item Characteristics option.
Then, when creating a particular item which has variations, open the Warehouses> Master Data > Items form, select the particular item, and on the Accounting Parameters tab, select the Use Characteristics option for the item. Notice that you cannot assign characteristics to a group of items as common properties.
Creating characteristics
Once the functionality is enabled, you can create a list of possible characteristics for the item with variations. Note that the item characteristics are functionally represented as a single-level list, that is, if you need to include two types of variations, for instance, size and color for TShirts, you need to create a list of characteristic combinations, such as color+size; for instance, the list of characteristics for such item may consist of strings such as: Size S White, Size M White, Size S Black, Size M Black, and so forth.
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In the Description field, type a characteristic. The list of characteristics is not final; when purchasing these items or manufacturing them, you can add new characteristics as needed.
Using Characteristics
You can assign characteristics to certain quantities of inventory items on their receiving (manufacturing) using the following documents:
- Beginning Opening Balances Entering (Inventory): When you enter the items' beginning initial opening balances.
- Purchase Orders: When you order items with specific variations.
- Invoice Received or Goods Receipt Note: When you receive to warehouses the purchased items.
- Production: When receiving the manufactured items from the production process.
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This opens the following dialog box (the same for all types of documents).
The Item Characteristics (selection) dialog box
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With each posted inventory transaction, such as inventory transfer, invoice, goods delivery note, inventory receipt, or write off, the inventory records of the items with characteristics are updated.
Viewing details on items with characteristics
To view various details on stock of the item with characteristics, use reports in the Warehouse module.
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