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In FirstBIT ERP, for product batches you can use the functionality of batch tracking. This functionality enables you to assign a special label, batch number, to specific quantity of the product that was purchased or produced and registered based on a single document. Also, you can assign batch numbers to products being transferred to or for consignment sales, for temporary storage at contract warehouses, or to for processing.
Setting up the functionality
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To turn on the functionality of batch tracking, open the Administration > Settings > Purchasing and Warehouses form and select the Batch Tracking option. Also, consider selecting the Use Date of Batch Origin for Stock Aging Report option if you need to track aging of these items based on the batch origin date.
Then, when creating a particular item which you purchase or produce in batches, open the Warehouses > Master Data > Items form, select the particular item, and on the Accounting Parameters tab, select the Use Batches option for the item. Then, you can specify batch number in each document where the item will be listed.
Note. You must enable this functionality if you cell products through consignees or perform sell products received for consignment sales, stock products at contract warehouses, or receive products to your warehouses on contract basis, issue products for processing by subcontractors.
That is, the Batch Tracking option must be selected either if the Issue Receive Goods for for Consignment Sales option is selected on the Administration > Settings > Sales form, or any (or both) of the following options are Receive Goods for Contract Warehousing or Receive Goods for Processing by Subcontractor options is selected on the Administration > Settings > Purchasing and Warehouses form:
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Creating batches
Notice that defining and specifying batches for purchased or manufactured items with batch tracking is optional. However, batch numbers are required for items intended for consignment sales, subcontractor processing, and for those to be stocked in contract warehouses.
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Note. It is recommended that you set up certain rules for naming item batches. For example, for items to be used as the entity's own inventory, names can be based on the dates of the batch origin and expiration as "101021-100622" or "OD101021-ED100622". Such batch numbers in selection drop-down lists would help users view which batches have earlier expiration dates when picking the particular units for sale. Consider creating a rule for setting the date of origin - it could be the date of purchase or the date of manufacturing by the product's manufacturer – this date will be used for product batch aging.
For items to be moved to another company or received as inventory of another company, you can set differing rules. For instance, for items being send to received for subcontractor processing you can use the movement date as the date of origin and as the for batch number ("SP021121").
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- Own Inventory: for items that the entity owns and keeps for sale.
- Safe Custody: for items moved received to another companythe entity's contact warehousewarehouses.
- Commission Materials: for items moved to another company received for subcontractor processing.
- Consignment Sales: for items intended for consignment sales.
In the Batch Owner field, you can specify who produced the company that owns this batch.
Then select the expiration date if this batch has expiration date.
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The Stock Balance (by Item) report shows the item available quantities on the specified date. The quantities of items with batch tracking are listed by batch.
The list of items including items with batches available in warehouses
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If you need to know the details on items with batches which were transferred, you can use the Balance of Transferred Inventory and Statement of Transferred Inventory reports which list the subcontractor and consignee companies and companies with contract warehouses to which the entity's inventory was movedinventory received from other companies. The items are listed without batch details.