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On this tab, the required fields are: Company, Contract, Entity and Warehouse.
The "Additional Expenses (create)" form. The Main tab
<Auto> in the Number field indicates that an internal number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
In the Company field, you can select an individual or legal entity who is provider of the service. Select it from the Companies master records or create a new record.
The Contract field is populated with the default contract of the selected company. If necessary, you can change it by selecting the contract from the Company Contracts list (to open the list, click the arrow button and then select Show all).
The Purchase Order field is populated automatically if the document is based on a purchase order. You can link the Additional Expenses document to a purchase order manually; for this, click the arrow button in the field, then click Show all. The list of purchase orders appears; only the orders for the same contract are shown in the list.
<Auto> in the Number field indicates that an internal number for this document is assigned automatically when you save the document. The From field is populated automatically with the current business date. You can select another date, if necessary.
For Additional ExpensesFor the Transaction Type field, the following transaction types are available:
- For Purchase
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- : The specified additional expenses will be allocated as additional costs to the purchased items.
- For Sales: The specified additional expenses will be credited to the default COS account, or another GL account in this section of COA.
- For Transfer: The specified additional expenses incurred on transfer will be allocated as additional costs to the moved items. This transaction type is available if the Multiple Warehouses option is selected on the Administration > Settings > Purchasing and Warehouses form.
In the Entity field, select an entity of your company which is responsible for the document. The Entity field is available if the Multi-Company Accounting option is selected on: Administration > Settings > General Settings. You can select your personal default entity to appear in documents; for this, select Quick Menu > Personal Settings and for details, refer to Personal Settings. If you have not selected your default entity, the entity defined first on the Accounting > Master Data > Entities form will be used as the system default value.
The Warehouse field is not available for the For Sales transaction type. For other transaction types it is available and required, if the Multiple Warehouses option on the Administration > Settings > Purchasing and Warehouses form is selected. In this field, you can select the warehouse to receive the items for which these additional expenses incurred. In this field, you can select the warehouse which is receiving to receive the items for which these additional expenses incurred. If you receive items to multiple warehouses, move the Warehouse field from the Main tab to the table on the Inventory tab where it will appear as a table column. For this, use the Setting button on the toolbar (for more information, see see Document Toolbar).
In the Comment text box, you can enter some additional information.
Notice the hyperlink below the Entity field – USD=3.6525AED * VAT Applied * Prices Include VAT on the screenshot above (can be different in your document). The currency of the document is defined according to the selected contract. To use other currency in the document, select another contract, or create a new one, if necessary. Click the hyperlink to change the price-related and tax-related settings for the document. For details, see The Prices and Currency dialog box (PurchasingPurchasing).
The document totals and other Information
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All the details from this document will be copied to the tax invoice receivedthe Tax Invoice Received.
The toolbar buttons
After filling out the tab, click the Save button to save your work. After filling out all the tabs, click Post to post the document without closing it or Post and close to post and close the document.
If you need to move the Warehouse field to the Inventory tab as a table column, click Settings on the toolbar and select the appropriate option. To indicate to the system whether available prepayments must be automatically applied to the document, select the appropriate option.
The Document Settings dialog box
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For description of other buttons, see Document Toolbar.